Administrative Assistant

USA Compression; Connellsville (Fayette County); On-site; USD 21,000 - 28,000; Full time

Job summary

USA Compression Partners, LP is seeking an Administrative Assistant to support field operations with accurate reporting of field service data and planning activities. The role involves training new employees on data entry, assisting IT with system issues, and generating reports for internal and customer use.

Prospective candidates should have a High School diploma, 0–2 years of experience, and strong MS Office skills.

Qualifications

• High School diploma or equivalent is required.
• 0–2 years of relevant work experience.
• Proficient in MS Office (Word, Excel, Access, PowerPoint, Outlook).
• Customer service oriented with strong communication skills.
• Ability to problem solve and work independently.
• Strong numerical perception and clerical skills.
• Must be legally able to work in the U.S.

Responsibilities

• Review and approve field service reports with Area Service Managers, ensuring accurate time entries and complete fields.
• Train new employees on data entry of service reports and time management.
• Assist IT with troubleshooting the Service Report system as required.
• Review parts transactions and keep the parts system up to date.
• Coordinate with vendors to obtain resources for daily operations.
• Provide training on operations tasks such as parts transactions and reporting.
• Assist management to plan training events or company activities.
• Generate reports for internal and customer use as required.
• Create and maintain user accounts in the parts management system.
• Maintain organized unit files and oil sample database reporting.
• Ensure office area and equipment are properly maintained.
• Lead or support miscellaneous projects to achieve company goals.

Skills

Customer service oriented

Strong communication

Problem solving

Attention to detail

Teamwork

Independent work

Education

High School diploma or equivalent

Tools

MS Office (Word, Excel, Access, PowerPoint, Outlook)

Job description

USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations centric, technology-driven employer with 800+ employees in 18 states across the US. We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to customers.

Key Business Objectives:

The Administrative Assistant position is responsible for ensuring accurate and timely reporting of field service reports, planning training and company events for operations team, and assisting with resource planning systems and projects to support field operations activities.

Duties and Responsibilities:

• In conjunction with Area Service Managers, review and approve field service reports which have been submitted by Service Technicians. Ensure time is reflected accurately for work performed, and all required fields have been accurately completed.
• Train new employees on data entry of service reports and time management.
• Assist IT Dept. with troubleshooting of FSA (Service Report system) as required.
• Review Service Technician parts transactions to ensure the parts system is updated accurately
• Coordinate with preferred vendors to provide resources (ie. cell phone, air card, uniforms, etc.) which support operations daily activities
• Provide various training to operations staff (i.e. parts transactions, service reporting, etc.)
• Assist operations management to plan training or company events as required.
• Provide reports in various formats as required to support short term and long term objectives
• Create reports for customers as required.
• Create and maintain user accounts within the parts management system
• Ensure unit files are maintained and organized
• Maintain oil sample database reporting and manage user accounts
• Ensure office area is organized and office equipment is properly maintained
• Provide support or lead miscellaneous projects to achieve company goals as required.
• Any other duties or responsibilities as assigned by the supervisor.
• Full-time hourly position.

Skills/Capabilities and Education:

• High School diploma or equivalent required
• 0 - 2 years of relevant work experience
• Proficient in MS Office in Microsoft Word, Excel, Access, PowerPoint and Outlook.
• Customer service oriented
• Strong verbal, written, and interpersonal communication skills
• Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc.
• Ability to problem solve
• Knowledge of general accounting practices
• Strong clerical and organizational skills
• Ability to create effective and concise reports
• Excellent numerical perception
• Ability to work independently and with a team
• Applicant must have the ability to legally work in the U.S.

Working Conditions:

• Office environment
• Lifting up to 25 lbs occasionally
• Working extended hours as required in emergencies, on projects or outages.
• Dynamic, fast-paced, demanding environment.
• The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about.