Administrative Assistant

Yancey Bros. Co.; Peachtree City (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Full benefits package

401k plan with strong company match

Employee profit sharing

Wellness programs

Paid vacations

Tuition reimbursement

Ongoing training

Job summary

Yancey Bros. Co.

is seeking an Administrative Assistant for the Engineered Solutions Division to support the General Manager and Solutions Manager with a variety of administrative duties, including running reports in Excel and coordinating meetings and calendars for the leadership team. The ideal candidate will be proficient in Excel, PowerPoint, Outlook, and Adobe Acrobat DC, with excellent written and verbal communication, strong organizational skills, and the ability to handle confidential

Qualifications

• Outlook calendaring and email management.
• PowerPoint: Senior Leader presentations.
• Adobe Acrobat DC for document handling.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent teamwork and cross-department collaboration.
• Attention to detail and high standards for quality.
• Ability to juggle multiple initiatives simultaneously.

Responsibilities

• Support senior managers with daily tasks.
• Attend meetings and take detailed minutes.
• Calendar management and scheduling for management.
• Arrange travel and reservations for senior managers.
• Create reports, spreadsheets and presentations; provide statistical and budget reports.
• Greet visitors and provide general support to staff.
• Manage scheduling and meeting requests in a timely manner.
• Maintain records and documents, including sensitive material.
• Draft emails for leaders with proofreading and copyediting.
• Plan and coordinate meetings and special events, including catering.
• Process travel, reimbursement and expense reports in Concur.
• Exercise discretion with confidential issues and materials.
• Support HR tasks as needed.

Skills

Outlook calendar management

Senior leader presentations

Verbal and written communication

Organizational skills

Time-management

Teamwork

Attention to detail

Multi-tasking

Tools

Outlook

PowerPoint

Adobe Acrobat DC

Job description

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing:

As the Administrative Assistant for the Yancey Engineered Solutions Division, you will be responsible for assisting General Mgr. and Solutions Mgr. with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Primary Responsibilities:

• Support senior managers with daily tasks
• Attend meetings and take detailed minutes
• Calendar management, schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Create reports, spreadsheets and presentations, provide statistical and budget reports
• Greet and provide general support to visitors
• Manage scheduling and meeting requests in a timely manner
• Manage records, files and/or other documents, including sensitive material.
• Draft emails for leaders including careful proofreading/copy editing of materials
• Plan and coordinates meetings and special events, including catering
• Complete travel, reimbursement, and expense reports on a timely basis in Concur
• Exercise sound judgment and discretion with regard to confidential issues and materials
• Help champion The Voice of Yancey
• Support various HR tasks

Additional Responsibilities:

• Participate in required safety program, and work in a safe manner.
• Additional duties as assigned by manager.

Who We Are Looking For:

To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.

Education/Experience:

• 5 years’ experience as an administrative assistantor executive assistant in an operations environment

Required Qualifications/Skills:

• Hands on experience with programs including:
• Outlook: calendaring and email management
• PowerPoint: Senior Leader presentations
• Adobe Acrobat DC
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
• Sharp attention to detail is a must; high personal standards for quality and thoroughness
• Ability to juggle multiple initiatives

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude

What We Offer:

Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure

• Competitive Pay
• Technician Tool Allowance
• 401k Plan Strong Company Match
• Employee Profit Sharing
• Financial Wellness Coaching

Employee Wellness Program

• Prescription Drug Coverage
• Flexible Spending Accounts
• Short & Long Term Disability
• Group Life Insurance

Personal Time Off

• Paid Holidays
• Tuition Reimbursement
• Ongoing Training

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.