Senior Administrative Assistant

Yancey Bros. Co.; Austell (GA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, and dental coverage

Paid vacations

Employee wellness programs

Job summary

A leading equipment dealership in Georgia is seeking a Senior Administrative Assistant for the Earthmoving Division. This role involves supporting senior management with admin tasks, including calendar management, travel arrangements, and report generation using Excel. The ideal candidate will have at least 5 years of experience as an administrative assistant, demonstrating strong organizational skills and a sense of urgency in providing excellent customer service. The position offers competitive pay and a comprehensive benefits package.

Qualifications

• 5 years’ experience as a senior administrative assistant or executive assistant in an operations environment.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel.
• Sharp attention to detail is a must; high personal standards for quality and thoroughness.
• Ability to juggle multiple initiatives.

Responsibilities

• Support senior managers and executives with daily tasks.
• Attend meetings and take detailed minutes.
• Manage calendar, schedule appointments, and update calendar.
• Make travel arrangements and reservations for senior managers.
• Create reports, spreadsheets, and presentations.
• Greet and provide general support to visitors.
• Manage records, files, and sensitive documents.
• Draft emails for leaders with careful proofreading.
• Plan and coordinate meetings and special events.
• Complete travel and expense reports in Concur.
• Complete travel, reimbursement, and expense reports on a timely basis in Concur.
• Exercise sound judgment and discretion with regard to confidential issues and materials.
• Participate in required safety program, and work in a safe manner.
• Additional duties as assigned by manager.

Job description

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing:

As the Senior Administrative Assistant for the Earthmoving Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Primary Responsibilities:

• Support senior managers and executives with daily tasks
• Attend meetings and take detailed minutes
• Calendar management, schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Create reports, spreadsheets and presentations, provide statistical and budget reports
• Greet and provide general support to visitors
• Manage scheduling and meeting requests in a timely manner
• Manage records, files and/or other documents, including sensitive material.
• Draft emails for leaders including careful proofreading/copy editing of materials
• Plan and coordinates meetings and special events, including catering
• Complete travel, reimbursement, and expense reports on a timely basis in Concur
• Exercise sound judgment and discretion with regard to confidential issues and materials

Additional Responsibilities:

• Participate in required safety program, and work in a safe manner.
• Additional duties as assigned by manager.

Who We Are Looking For:

To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.

Education/Experience:

• 5 years’ experience as a senior administrative assistant or executive assistant in an operations environment

Required Qualifications/Skills:

• Hands on experience with programs including:
• Outlook: calendaring and email management
• PowerPoint: Executive presentations
• Adobe Acrobat DC
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
• Sharp attention to detail is a must; high personal standards for quality and thoroughness
• Ability to juggle multiple initiatives

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude

What We Offer:

Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure

• Competitive Pay