Administrative Assistant

Yancey Bros Co.; Austell, Northern (GA, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Full benefits package

Competitive pay

401k plan with strong company match

Employee profit sharing

Wellness programs

Paid vacations

Tuition reimbursement

Ongoing training

Job summary

Yancey Bros. Co. is seeking an Administrative Assistant for the Power Systems Division in Austell, GA. You will support executives, run reports in Excel, and coordinate meetings and travel while maintaining calendars and confidential files.

The role requires 5+ years in senior administrative support, strong Excel, Outlook, PowerPoint, and communication skills, and the ability to multitask in a fast-paced environment. This on-site position offers comprehensive benefits and growth opportunities.

Qualifications

• 5 years’ experience as a senior administrative assistant or executive assistant in an operations environment.
• Experience with Excel for reporting and data compilation.
• Strong organizational and prioritization skills.
• Ability to manage calendars and travel arrangements for executives.

Responsibilities

• Support senior managers and executives with daily tasks.
• Attend meetings and take detailed minutes.
• Calendar management and scheduling for management team.
• Make travel arrangements for senior managers.
• Create reports, spreadsheets, and presentations; provide budget reports.
• Greet visitors and provide general support.
• Manage records and confidential documents.
• Plan meetings and events, including catering.
• Complete travel reimbursements and expense reports in Concur.
• Exercise sound judgment with confidential issues.
• Participate in required safety program; other duties as assigned.

Skills

Outlook calendar

PowerPoint

Adobe Acrobat DC

Communication skills

Organization

Teamwork

Attention to detail

Multitasking

Tools

Outlook

PowerPoint

Adobe Acrobat DC

Job description

Description

Who We Are:

From Georgia. For Georgia.Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset… our employees.

What You Will Be Doing:

As an Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Primary Responsibilities:

• Support senior managers and executives with daily tasks
• Attend meetings and take detailed minutes
• Calendar management, schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Create reports, spreadsheets, and presentations, provide statistical and budget reports
• Greet and provide general support to visitors
• Manage scheduling and meeting requests in a timely manner
• Manage records, files and/or other documents, including sensitive material.
• Draft emails for leaders including careful proofreading/copy editing of materials
• Plan and coordinates meetings and special events, including catering
• Complete travel, reimbursement, and expense reports on a timely basis in Concur
• Exercise sound judgment and discretion with regard to confidential issues and materials

Additional Responsibilities:

• Participate in required safety program, and work in a safe manner
• Additional duties as assigned by manager

Who We Are Looking For:

To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas, and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.

Education/Experience:

• 5 years’ experience as a senior administrative assistantor executive assistant in an operations environment

Required Qualifications/Skills:

• Hands on experience with programs including:
• Outlook: calendaring and email management
• PowerPoint: Executive presentations
• Adobe Acrobat DC
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
• Sharp attention to detail is a must; high personal standards for quality and thoroughness
• Ability to juggle multiple initiatives

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude

What We Offer:

Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure

• Competitive Pay
• Technician Tool Allowance
• 401k Plan Strong Company Match
• Employee Profit Sharing
• Financial Wellness Coaching

Employee Wellness Program

• Prescription Drug Coverage
• Flexible Spending Accounts
• Short & Long Term Disability
• Group Life Insurance

Personal Time Off

• Paid Holidays
• Tuition Reimbursement
• Ongoing Training

#YPS

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.