Administrative Assistant

Right at Home Mississippi Gulf Coast, MS; Pass Christian (MS); On-site; USD 29,000 - 42,000; Full time

Job summary

Right at Home Mississippi Gulf Coast, MS in Pass Christian, MS is seeking an Administrative Assistant to maintain associate and office records and support daily operations for our patient-care team.

You will answer phones, greet visitors, perform data entry in the WellSky system, schedule caregivers and clients, verify time and mileage for payroll, handle mail, and prepare new hire packets and client records. CNA certification is required.

Qualifications

• High School graduate or equivalent with two years of business experience.
• Two years of healthcare experience.
• Must have CURRENT CNA Certification.
• Basic office and computer skills, and organizational abilities.
• Excellent telephone skills, and interpersonal relations abilities.
• Knowledge of common medical terminology.
• Read, write, speak, and understand English as needed for the job.
• Be available as required for on-call duty outside of normal office hours.

Responsibilities

• Answers telephone, takes inquiries or messages using good telephone technique.
• Greets and assists everyone who comes into the office in a professional and courteous manner.
• Data entry using WellSky System of all clients and associates.
• Schedules and coordinates day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll processing.
• Handles incoming/outgoing mail.
• Prepares new hire packets, new client homecare record books, and client information packets.
• Assists with recruiting, interviewing, orientations, and in-services.
• Assists with Long Term Care billing.
• Assist with retrieving expired documentation.
• Assist with Employee Recognition and Training Program.
• Performs On-Call duties as needed.
• Serve as a liaison between associates and office staff.
• Keeps office supply inventory and orders supplies as needed.

Skills

Data entry

Telephone skills

Organization

English literacy

Medical terminology

Education

High School diploma or equivalent

CNA Certification

Tools

WellSky system

Job description

JOB SUMMARY

The Administrative Assistant performs various activities related to the maintenance of associate and office records for company business.

ESSENTIAL FUNCTIONS

• Answers telephone takes inquiries or messages using good telephone technique.
• Greets and assists everyone who comes into the office in a professional and courteous manner.
• Data entry using WellSky System of all clients and associates.
• Schedules and coordinates day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll processing.
• Handles incoming/outgoing mail.
• Prepares new hire packets, new client homecare record books, and client information packets.
• Assists with recruiting, interviewing, orientations, and in-services.
• Assists with Long Term Care billing.
• Assist with retrieving expired documentation.
• Assist with Employee Recognition and Training Program.
• Performs On-Call duties as needed.
• Serve as a liaison between associates and office staff.
• Keeps office supply inventory and orders supplies as needed.

NON-ESSENTIAL FUNCTIONS

• Other general office and clerical functions.
• Other duties assigned by Operations Manager

EDUCATION / SKILLS / ABILITIES / AVAILABILITY

• High School graduate or equivalent with two years of business experience.
• Two years of healthcare experience.
• Must have CURRENT CNA Certification.
• Basic office and computer skills, and organizational abilities.
• Excellent telephone skills, and interpersonal relations abilities.
• Knowledge of common medical terminology.
• Able to work independently, demonstrating sound judgment.
• Read, write, speak, and understand English as needed for the job.
• Be available as required for on-call duty outside of normal office hours.

WORKING ENVIRONMENT

Works primarily out of the local office:

6340 Kiln Delisle Rd Ste A

Pass Christian MS 39571