Administrative Assistant

AGI Search Consultants; Pasadena (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

AGI Search Consultants, a boutique executive search firm in the Property & Casualty insurance space, is seeking an Administrative Assistant in Pasadena. You will support the Managing Director, contribute to marketing initiatives, and help manage the LinkedIn presence.

The role emphasizes proactive organization, clear communication, and a willingness to take on varied tasks with guidance from the team. 12–18 hours weekly, $20/hour.

Qualifications

• High school diploma or equivalent (required).
• 1-2 years of experience or proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with Canva, content creation, or digital marketing tools is a plus.
• Proactive, organized, and able to multitask in a fast-paced environment.

Responsibilities

• Coordinate meetings, manage scheduling, respond to emails and calls, and take notes.
• Provide administrative support to the Managing Director and team.
• Maintain organized and efficient office environment.
• Assist with marketing initiatives and LinkedIn company presence.
• Support recruitment messaging and outreach.

Skills

Strong organizational skills

Multitask in fast-paced environment

Manage competing priorities

Collaborative attitude

Verbal and written communication

Self-motivated and initiative

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

AGI Search Consultants is a boutique executive search firm specializing in the Property & Casualty (P&C) insurance industry. We partner with leading insurance carriers across the country to identify and recruit specialized talent in areas such as Product Management, Product Development, Data Analytics, and Sales.

We pride ourselves on providing a personalized, relationship-driven approach to executive search. As a growing boutique firm, we offer a collaborative and professional environment where team members gain hands-on experience, work closely with leadership, and receive exposure to specialized recruiting and business operations.

About the Role

We are looking for a motivated and detail-oriented Administrative Assistant to join our team and contribute to our continued success in the Property & Casualty recruiting space. In this role, you will play an important part in keeping daily operations organized and running smoothly. You'll provide administrative and operational support, assist with office management, and contribute to the company's marketing and social media initiatives. This is a great opportunity for someone who is proactive, organized, adaptable, and enjoys taking on a variety of responsibilities. Our ideal candidate is a self-starter who brings a solution-oriented mindset, communicates effectively, and is excited to learn and take on new challenges with the guidance and support of our team.

Responsibilities

• Coordinate meetings, manage scheduling, respond to emails and phone calls, and assist with note-taking and transcription.
• Provide general administrative support to the Managing Director and team.
• Help maintain an organized and efficient office environment.
• Monitor office inventory and restock supplies as needed.
• Assist with light office upkeep, including dusting and wiping down frequently used surfaces.
• Assist with the company's marketing initiatives and overall brand presence.
• Help manage and maintain AGI's LinkedIn company profile.
• Support social media content creation and identify opportunities to increase engagement and visibility.
• Assist with LinkedIn outreach, including connecting with prospective candidates and supporting recruitment-related messaging.
• Contribute creative ideas for marketing campaigns, company branding, and digital content.
• Respond to general inquiries from vendors and external contacts.
• Assist with coordinating vendor communications and maintaining professional relationships.
• Help ensure timely and professional follow-up on requests.
• Assist with occasional errands, including lunch pickups, mail drop-offs, and deliveries.
• Help with additional administrative or operational tasks as needed.

Qualifications

• High school diploma or equivalent (required).

Required Skills

• Strong organizational skills with the ability to multitask and work efficiently in a fast-paced environment.
• Ability to manage competing priorities and complete assignments accurately and in a timely manner.
• Collaborative attitude and comfort working closely with management and other team members.
• Strong verbal and written communication skills.
• Self-motivated, dependable, and comfortable taking initiative.
• 1-2 years of experience or demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint (required).

Preferred Skills

• Currently enrolled in a college or university program or a recent graduate preferred.
• 1-2 years of administrative, reception, or customer service experience (preferred).
• Previous marketing, communications, or business-related experience (preferred).
• Familiarity with social media platforms, particularly LinkedIn (preferred).
• Experience with Canva, content creation, or digital marketing tools is a plus (preferred).

Schedule & Pay

• Approximately 12-18 hours per week to start. Day shift, Monday-Friday. Our regular business hours are 9:00 AM-4:00 PM. Weekends are closed. Workdays and scheduling can be flexible depending on the candidate's availability and business needs.
• $20/hour + Performance-Based Bonuses
• Our office is located in the heart of Old Town Pasadena, surrounded by restaurants, coffee shops, and local businesses within walking distance, including Urth Café, Sweetgreen, and Blaze Pizza.
• As a small, collaborative team, we offer an opportunity to work closely with company leadership, gain exposure to the executive search industry, and contribute to different areas of the business.

AGI Search Consultants is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.