ADMINISTRATIVE ASSISTANT

Cohen Veteran’s Network; Orlando (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off (PTO)

403(b) retirement plan with employer match

Employee Discounts

Employee Assistance Plan (EAP)

Job summary

A health service organization in Orlando is seeking an Administrative Assistant to provide essential administrative support to executives. This role involves managing calendars, organizing meetings, and ensuring effective communication. The ideal candidate has at least 2 years of administrative experience and is proficient in Microsoft Office Suite. The organization offers a comprehensive benefits package including medical, dental, and vision insurance, generous paid time off, and unique employee support programs. The position requires flexibility and discretion in handling confidential information.

Qualifications

• 2+ years administrative experience or equivalent education.
• Excellent proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars and schedule meetings effectively.
• Prepare and format documents and handle communications.
• Maintain organization of executive materials.

Skills

Microsoft Office Suite

Multitasking

Prioritization

Confidentiality

Education

High School Diploma or GED

Job description

Who are we?

For over fifty years, Aspire Health Partners has been one of the leading non-profit behavioral health companies in the Southeast. Serving nearly 40,000 clients per year, with locations in six Central Florida counties and currently expanding into Hinesville, Georgia Aspire has delivered state‑of‑the‑art behavioral healthcare and is regularly sought out both statewide and nationally as an expert in the field. With its mission of providing the highest quality of compassionate, comprehensive, and cost effective integrated behavioral healthcare, Aspire, through its more than two dozen campus locations provides a comprehensive continuum of services for children, adolescents, adults, seniors, and families. Through innovative, resourceful treatment and recovery approaches Aspire offers individuals and families the opportunity to "aspire" to healthier, happier, and more independent lives. Aspire employs more than 1,200 professionals and paraprofessionals dedicated to Saving Lives, Transforming Communities and Changing the World

Who You Are?

You're a leader looking for an opportunity to define your own career path, connect with a supportive community of health professionals like you, and increase your earning potential. You have a passion for working in different care settings and making a difference in lives.

Job Purpose

The Administrative Assistant provides day-to-day administrative and logistical support to executives, enabling smooth scheduling, communication, and document management.

The Administrative Assistant will thrive in a fast‑paced, dynamic, and constantly evolving environment. As a valued member of the team, your communication skills will foster and maintain professional relationships with AHP leadership and community stakeholders. Flexibility and ability to adapt to change are necessary traits.

Job Functions

• Calendar management and scheduling
• Meeting logistics and expense tracking
• Document formatting and preparation
• Handle emails and phone communications
• Maintain files and records
• Prepare basic materials
• Assist with special projects as assigned
• Maintain organization of executive material
• Most importantly, all functions must be completed while maintaining high standards of ethical and professional conduct while adhering to agency policies and procedures.

Position Qualifications

• Level II Background clearance- All Aspire Health Partners Internships and Careers require Level 2 clearance, with Aspire covering fingerprinting costs. Click https://info.flclearinghouse.c... to learn more.
• High School Diploma or GED required
• 2+ years administrative experience or equivalent education
• Excellent computer proficiency - expert Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
• Ability to multitask, prioritize tasks, and handle multiple tasks with set deadlines
• Experience handling confidential information - exercises good judgement and discretion while maintaining confidentiality of information and documents
• Willing to work overtime as needed in urgent situations
• Able to adapt to change

All the benefits and perks you need for you and your family:

We are committed to providing our employees with the support they need. At Aspire Health Partners, we offer eligible staff an attractive benefit package that includes medical, wellbeing, dental and vision benefits along with some unique benefits including:

• Medical, Dental, Vision, Basic Life & Supplemental Insurance, Flexible Spending & Health Savings Accounts
• Paid Time Off (PTO) (2.5 weeks your first year, up to 6 weeks at 14+ years)
• Paid Diversity & Floating Holidays (2)
• Paid Holidays (6)
• 403(b) 50% employer match up to 10% (3-year vesting cliff)
• Employee Discounts including Tickets, Retail, Hotel, Car Rental/Purchase
• Short-Term & Long-Term Disability Insurance
• HRSA Loan Forgiveness
• Employee Assistance Plan (EAP)
• Will preparation
• Funeral Planning

Aspire Health Partners is a drug‑free workplace and an Equal Opportunity Employer. Qualified applicants are treated without regard to their race, color, religion, national origin, sex, age, disability, or veteran status. For more information, see Aspire's Equal Employment Opportunity Policy.