Administrative Assistant

RS H; Orlando (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

RS&H in Maitland, FL is seeking an Administrative Assistant to join the District 5 Corridor Program Office. This embedded role reports to the office five days per week and supports routine clerical tasks and coordination across the team.

You will organize meetings, prepare reports and presentations, arrange travel and expense reporting, and serve as a friendly point of contact for guests and visitors, helping the office run smoothly and efficiently.

Qualifications

• Have a high school diploma or equivalent. Additional education and prior administrative/clerical experience is preferred.
• Possess basic knowledge of administrative duties and be proficient with Microsoft Office.
• Possess solid oral and written communications skills, as well as attention to detail, and strong organization and prioritization.
• Have the ability to effectively interact with and build relationships with others.

Responsibilities

• Coordinate and schedule meetings and appointments.
• Assist in the preparation of reports, presentations, and documents.
• Coordinate and book travel and assist in preparing and submitting expense reports.
• Serve as a point of contact and resource for visitors.

Skills

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office

Scheduling software

Job description

The Opportunity

RS&H is currently seeking an Administrative Assistant to join our team in the District 5 Corridor Program Office in Maitland, FL. This is an embedded position reporting to the office 5 days per week.

You’ll serve an integral role in the firm by providing routine clerical and administrative support; coordinating and scheduling meetings and appointments; assisting in the preparation of reports, presentations, and documents; coordinating and booking travel and assisting in preparing and submitting expense reports; and serving as a point of contact and resource for visitors.

To Be Successful In This Role, You Must

• Have a high school diploma or equivalent. Additional education and prior administrative/clerical experience is preferred.
• Possess basic knowledge of administrative duties and be proficient with Microsoft Office.
• Possess solid oral and written communications skills, as well as attention to detail, and strong organization and prioritization.
• Have the ability to effectively interact with and build relationships with others.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

The Team

FDOT has created the District 5 Corridors Program Office for the delivery of complex projects with innovative procurement technics. This office will operate in close collaboration with other District Corridors Program Offices to ensure a uniform approach and delivery statewide. The District 5 Corridors Program Office will work alongside District 5 staff and owner representatives to collaborate with contractors and designers to deliver high profile projects in District 5.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.