Administrative Assistant

Nassal; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health and wellness programs

Retirement plan plus matching

Career development programs

Job summary

A construction industry leader in Orlando is seeking an HSE Administrative Assistant. This role involves supporting daily operations for the Health, Safety, and Environment manager, developing relationships with stakeholders, and managing communication. The ideal candidate will have 3+ years of administrative experience with strong verbal and written skills. The company promotes an inclusive culture and offers a competitive total rewards package, including robust benefits and career development programs.

Qualifications

• High school diploma is required.
• Associate's or bachelor’s degree in an office administration program is a plus.
• 3 years of experience as an administrative assistant.

Responsibilities

• Supports day-to-day operations for the Health, Safety, and Environment manager.
• Develops customer-focused relationships with stakeholders.
• Manages email and calendars on behalf of others.
• Arranges travel and prepares travel itineraries.
• Orders office supplies for the department as requested.

Skills

Verbal communication skills

Written communication skills

Interpersonal communication skills

Ability to prioritize tasks

Ability to handle confidential information

Document editing and proofreading skills

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Proficiency in Microsoft PowerPoint

Proficiency in Microsoft Excel

Proficiency in Adobe tools

Proficiency in OneNote

Education

High school diploma

Associates' or bachelor’s degree in office administration

Tools

Microsoft Office Suite

Adobe

Job description

At Nassal/nFusion, a part of the PCL family of companies, you’re not joining a workforce, you’re joining a team that’s shaping what’s next. We pride ourselves on creating an environment where you’re a valued member of our community. We don’t just build projects; we build futures, and we want you to be a vital part of ours.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here’s how a(n) HSE Administrative Assistant for our Nassal office contributes to our team:

Responsibilities

• Supports day-to-day operations by performing administrative tasks for the Health, Safety, and Environment manager, department, or team.
• Develops and maintains customer-focused relationships with all stakeholders.
• Answers telephone calls and takes messages for manager, department, or team members.
• Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranges travel, hotel, and car reservations and preparing travel itinerary.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests. (if applicable).
• Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
• Mentors and coaches entry level administrative support staff. (if applicable)

Qualifications

• High school diploma.
• Associates' or bachelor’s degree, diploma, or certificate in an office administration program is considered an asset.
• 3 years of experience as an administrative assistant.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee‑owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life, and our projects are the scene of vacations, careers, education, and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment‑related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you’ll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!