Administrative Assistant

Westminster Services, Inc. in; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Westminster Communities of Florida, based in Orlando, seeks a full-time Administrative Assistant to support the CEO's executive team. The role emphasizes calendar management, travel arrangements, board materials, and high-level administrative support across Community Support Services.

You'll prepare PowerPoint presentations, coordinate video conferences, maintain directories, and assist with special projects.

Qualifications

• High school diploma required and administrative experience in a similar office environment.
• A.A. degree preferred.
• Experience supporting executives or CEOs is a plus.

Responsibilities

• Maintain corporate documents including filing annual reports and renewals.
• Prepare PowerPoint presentations and manage AV for Zoom/MS Teams meetings.
• Maintain calendar and schedule meetings and appointments.
• Arrange airfare, hotel accommodations, conference attendance registration.
• Create board meeting materials and administer BoardEffect portal.

Skills

Detail oriented

Organizational skills

Calendar management

Communication skills

Education

High School Diploma

Associate of Arts (A.A.)

Tools

PowerPoint

Zoom

MS Teams

BoardEffect

Job description

Westminster Services, Inc.
Orlando, FL 32801, USA

• On-site
• Administrative
• Full-Time
• Requisition #: ADMIN027522

Description

Westminster Communities of Florida is a national leader in senior living and dedicated to a mission of service to older adults. Founded in 1954, Westminster Communities of Florida is a fiscally strong, not-for-profit organization serving more than 10,000 residents in Life Plan Communities and affordable Rental Retirement Communities. Our communities offer independent living, assisted living, nursing care, home care, pharmacy services, therapy services, and affordable housing for seniors.

We are seeking to fill a full-time Administrative Assistant position to support the Executive Assistant to the CEO at our Community Support Services Office in Orlando, FL. This is an exciting opportunity for individuals who detail oriented and passionate about the work that they do. Make a difference every day and join our friendly, professional and hard-working team!

Essential Job Functions:

• Assist with maintenance of corporate documents including filing annual reports, renewal of fictitious names, renewal of management agreements, annual dues, and expense report filing.
• Prepare PowerPoint presentations. Set up/operate laptop and audio/visual for various Zoom and MS Teams video conferencing and webinar meetings.
• Maintain calendar, schedule meetings and appointments.
• Arrange airfare, hotel accommodations, conference attendance registration.
• Create board meeting materials and serve as an Administrator on the BoardEffect board portal website.
• Provide general administrative support on special projects as directed.
• Light overnight local and out of town travel may be required.
• Video conferencing setups, tutorials, and training sessions
• Maintaining all staff and Community directories with the appropriate software.

Education/Experience:

Minimum qualifications include a high school diploma and related experience as an Administrative Assistant in a similar office environment. A.A. preferred.

Total Rewards: Westminster offers a supportive, mission-driven environment where team members are valued and opportunities for growth are encouraged. We are committed to providing competitive pay and benefits.
Benefits for part-time positions include paid time off, and more.

We Thrive: We believe our success starts with our people. Our culture is rooted in teamwork, communication, accountability, and quality, creating an environment where our 2,800 team members are supported, empowered, and encouraged to grow. We value collaboration, recognize contributions, and are committed to fostering a workplace where everyone can thrive and make a meaningful impact.

Follow us on Facebook and Instagram @WestminsterCareers and on LinkedIn to learn more about our culture at Westminster Communities of Florida.

Westminster Communities of Florida is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification. We provide drug testing and criminal background screening on all new hires. Applicants can learn more about Florida background screening requirements
at https://info.flclearinghouse.com/

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.