Administrative Assistant

Dominican University New York; Orangeburg (NY); On-site; USD 44,000 - 48,000; Full time

Job summary

Dominican University New York is seeking a full-time Administrative Assistant to support the Marketing department. The role involves updating headlines, news and events on the university website, coordinating photo and video shoots, and assisting with administration.

Reporting to the Executive Director of Marketing and Communications, you will manage calendars, assist with budgets, purchase orders, and vendor communications while providing general clerical support.

Qualifications

• Bachelor’s degree or some college is a plus.
• Experience updating headlines, news and events on a university website.
• Coordinate photo and video shoots and manage digital libraries.
• Keep enrollment and student life events calendar 100% current.
• Answer phones, schedule appointments, track projects, and manage invoices.

Responsibilities

• Provide support to the Marketing department under the Executive Director of Marketing and Communications.
• Update the university website with headlines, news and events; book photography and video and accompany photographers.
• Oversee the digital photo library and upload new galleries.
• Schedule and manage photo and video shoots; keep enrollment and student life events current on the online calendar.
• Perform general clerical duties, budget monitoring, purchase orders, vendor management.

Skills

Marketing content updates

Photography coordination

Video production coordination

Event photography at events

Calendar management

Clerical duties

Budget monitoring

Vendor management

Education

Bachelor’s degree or some college

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Clerical Orangeburg, NY, US

Salary Range: $21.55 To $21.55 Hourly

Administrative Assistant for Marketing Department

Dominican University New York seeks a full-time Administrative Assistant to provide support to the Marketing department. Reporting to the Executive Director of Marketing and Communications, theposition will involve a combination of being responsible for marketing activities as well as administrative duties.

Qualifications: The ideal candidate will be able to expand the University’s media role to cover both photo and video initiatives. Marketing responsibilities include updating headlines, news and events on the University’s web site, booking photography and video and accompanying photographer at events, overseeing the digital photo library and uploading new galleries using existing filing system, schedule and manage photo and video shoots and keeping all enrollment and student life events 100% current across the online calendar. Administrative duties include general clerical functions such as answering phones, scheduling appointments, tracking projects, ordering supplies, managing purchase orders and invoices preparation, budget monitoring, credit card reconciliation and vendor management. Bachelor’s degree or some college a plus.

Dominican University New York is a private not-for-profit institution. The aim of Dominican University New York is to promote educational excellence, leadership, and service in an environment characterized by respect for the individual and concern for the community and its needs. Founded by the Dominican Sisters of Blauvelt, the University is an independent institution of higher learning, Catholic in origin and heritage. In the Dominican tradition, it fosters the active, shared pursuit of truth and embodies an ideal of education rooted in the values of reflective understanding and compassionate involvement. Committed to building its programs upon a strong foundation in the liberal arts and sciences, the University maintains a student-centered climate and serves a diverse community of students in undergraduate and graduate programs.

Dominican University New York is an Equal Opportunity/Affirmative Action employer committed to excellence through equity and inclusion, and, in this spirit, particularly welcomes applications from members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law.