Administrative Assistant

tsainternal; Omaha (NE); On-site; USD 20,000 - 28,000; Part time

Job summary

The Salvation Army is seeking a Part-Time Administrative Assistant to support Durham Booth Manor. The role involves filing, data entry, mail delivery and coordination of HUD-related tasks in a church-affiliated social service setting.

The position requires a GED or high school diploma, 1–3 years of admin/secretarial experience, and proficiency with MS Office and data systems. Background checks and Safe from Harm training are required.

Qualifications

• High School diploma or GED required.
• One to three years of administrative or secretarial experience preferred.

Responsibilities

• Complete Durham Booth Manor business office filing and file maintenance.
• Enter data for work orders, surveys, reports, etc.
• Deliver mail, paperwork and funds to Heritage Place.
• Assist in annual unit inspections and monthly pest control.
• Assist in data collection and HUD file maintenance.
• Assist in application processes.
• Assist in TRACS/EIV reporting measures.
• Assist in HUD file quality assurance and reporting requirements.
• Rent collecting and tracking; backup for HUD reports/data entry.

Skills

MS Word

MS Excel

PowerPoint

MS Access

Communication

Data entry

10-key

Filing

Attention to detail

Confidentiality

Education

High School Diploma or GED

Job description

*** Part- Time Tuesday- Thursday, 10:00 A.M.-3:00 P.M., Compensation: $17.50 Per Hour***

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose:

Provide administrative staff support to the Durham Booth Manor.

Essential Duties and Responsibilities:

• Complete Durham Booth Manor business office filing and file maintenance.
• Complete date entry for work orders, surveys, reports, etc.
• Deliver mail, paperwork and funds to Heritage Place.
• Assist in annual unit inspections and monthly pest control.
• Assist in collection of data and maintenance for HUD files.
• Assist in application process.
• Assist in TRACS/EIV reporting measures.
• Assist in Quality Assurance of HUD files.
• Assist in the reporting requirements for TSA, HUD and DBM internal requirements.
• Rent Collecting and tracking
• Serve as a backup for HUD reports/data entry.
• All other duties as assigned.

Supervisory Responsibilities

: none

Education and/or Experience:

High School diploma or general education degree (GED) required. One to three years of administrative or secretarial experience preferred.

Qualifications:

The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. As well as the ability to access payroll, timekeeping and personal data via a web-based system.
• Administrative skills to include utilization of standard office equipment, data entry, 10-key,attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications:

Must pass all applicable background checks. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee may often be required to engage in rigorous activities. Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (50 lbs.)

Working Conditions:

The work environment is a business office setting with office equipment, light traffic and moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.