Office Manager – Housing & Support Programs

Breaking Ground; New York (NY); Híbrido; USD 42 000 - 52 000; Tempo integral

Resumo da oferta

Breaking Ground seeks an Office Manager to support the Safe Options Support program, handling reception, bookkeeping, scheduling, and client data across multiple sites.

The role involves welcoming guests, maintaining petty cash, managing calendars, and coordinating vendor files, with travel to various locations as needed.

Qualificações

• Bachelor’s degree or equivalent experience.
• Excellent interpersonal and problem-solving skills.
• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs.
• Excellent writing and communication skills.
• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations.
• Prefer bilingual in Spanish and English.
• Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred.

Responsabilidades

• Greet guests, direct them to appropriate staff, and provide information
• Maintain petty cash, billing, check requests, and Metro cards
• Maintain facility and staff activity calendars
• Track vacations
• Keep an updated file of vendors
• Order and track supplies
• Maintain filing system including client data
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Coordinate events
• Performs other related duties as assigned

Conhecimentos

Interpersonal skills

Problem-solving

Communication skills

Writing skills

Multitasking

Diversity awareness

Formação académica

Bachelor’s degree or equivalent experience

Ferramentas

Microsoft Word

Excel

Learn new programs

Descrição da oferta de emprego

The Safe Options Support (SOS) programaddresses the needs of individuals experiencing homelessness on the streets and in public transit locations by offering direct linkages to services that address their immediate needs and providing support during the transition from street homelessness to stable housing.

The project relies on consistent cross-system collaboration for data sharing, care plan coordinator, and accessing community-based resources.

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secureappropriate permanenthousing. Reporting to theProgram Director, theOffice Managercontributes to ending homelessness by acting as a liaison forBreaking Groundstaff, the community, and clients who are chronically streethomeless.TheOffice Manageris responsible forwelcoming guests;bookkeepingwhich includes petty cash, check requisitions and billing; scheduling; taking meeting notes;maintainingfiling systems; writing letters and other correspondence; andmaintainingclient data.

This is a35 hourwork week.This position travels to multiple locations.

ESSENTIAL DUTIES:

• Greet guests, direct them toappropriate staff, and provide information
• Maintainpetty cash, billing, check requests, and Metro cards
• Maintain facility and staff activity calendars
• Track vacations
• Keep an updated file of vendors
• Order and track supplies
• Maintainfiling systemincluding client data
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Coordinate events
• Performs other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience
• Excellent interpersonal and problem-solvingskills
• Excellent computer skills, including proficiencyin Microsoft Word and Excel and the ability to learnnew programs
• Excellent writing and communication skills
• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations
• Preferred:bilingual in Spanish and English
• Valid NY, NJ, CT, or PA driver’s license with a good drivingrecord, as defined by Breaking Ground is preferred