Administrative Assistant

Hyatt Hotels Corporation; Northern (KY); Hybrid; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k

Life insurance

Paid vacation and leave

Family leave

Adoption assistance

Free room nights

Friends & family rates

Free meals

Employee stock purchase

Retail discounts

Growth opportunities

Job summary

Hyatt Hotels Corporation is seeking a detail-oriented Sales Administrative Assistant for Grand Hyatt Washington in downtown Washington, D.C. The role supports the Sales team by managing leads, booking turnover, and ensuring systems align with agreements.

The position requires strong organizational and communication skills, with prior Front Desk/Night Audit experience being a plus. Benefits include comprehensive insurance, 401k, and paid time off.

Qualifications

• Very strong attention to detail required.
• Excellent mathematical skills are essential.
• Highly organized with strong multi-tasking ability.
• Refined verbal and written communication skills.
• Ability to work independently and confidently.
• Front Desk, Night Audit, or Reservations experience a plus.
• Establish professional relationships within the hotel and handle confidential information.
• Proficiency in PowerPoint, Excel, and Word.

Responsibilities

• Coordinate deployment of leads and manage booking turnover.
• Review sales agreements to ensure system alignment.
• Maintain organized office files and Envision system entries.
• Actualize revenue and process commissions and rebates.
• Prepare reports and support Director of Sales and Sales team as needed.

Skills

Attention to detail

Mathematical skills

Organized

Multitasking

Verbal & written communication

Independent work

Front Desk/Night Audit experience

Professional relationships

MS Office (PowerPoint, Excel, Word)

Tools

PowerPoint

Excel

Word

Envision system

Job description

Close Inclusive Collection Job Postings Notification

"When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle luggage — it’s critically important to understand Hawaiian culture and the spirit of ‘ohana, or ’family.’ When opening the first Andaz property in Hawaii, our team participated in Hawaiian culture training to help us understand what ‘ohana truly means. "

Join us for this incredible opportunity at Grand Hyatt Washington located in downtown Washington, D.C. Not only will you be part of a great team, you will also be part of a company that is one of Fortune's 100 Best Companies to Work For, for several years running!Grand Hyatt Washington hosts large volume conventions and also caters to leisure travelers.

The Sales Administrative Assistant must be detail oriented and a strong multi-tasker with the ability to work independently. This position is responsible for managing the deployment of leads, managing the booking turnover process, reviewing sales agreements to ensure the Hotel's sales system matches, maintaining organization of office files and entries into the Envision system, actualizing revenue, processing commission and rebate requests, and preparing reports. They will also support the Director of Sales and the entire Sales team with additional items as needed.

This person should be highly organized and analytically minded, with a commitment to accuracy. Strong oral and written communication skills are crucial.

The hourly rate for this position is $23.00, increasing to $23.50 after six months.

Benefits available with this position include:

• Medical / Dental / Vision insurance
• 401k
• Retirement Savings Plan (RSP)
• Basic Life insurance
• Paid vacation, sick days, new child leave, and holidays
• Paid family bonding time and adoption assistance

Additional perks include:

• Free room nights after 90 days, discounted and friends & family room rates immediately
• Free meal during the workday
• Employee Stock Purchase Plan
• Discounts at various retailers
• Growth potential locally and throughout the country

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• Very strong attention to detail
• Excellent mathematical skills
• Highly organized
• Ability to multi-task and manage multiple high-priority tasks
• Refined verbal and written communication skills
• Must have the ability to work independently and confidently
• Experience at Front Desk, Night Audit, or Reservations a plus
• Must be able to establish professional relationships within the hotel and manage confidential information
• Strengths must include knowledge of Power Point, Excel, and Word programs

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