Sales Coordinator/Administrative Assistant- Royal Palms Resort and Spa

Hyatt Hotels Corporation; Phoenix (AZ); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Free employee meals in dining hall

Discounted hotel room nights

Medical, dental, and vision insurance

Job summary

Hyatt Hotels Corporation at Royal Palms Resort and Spa in Phoenix seeks a Sales Coordinator/Administrative Assistant to support the Sales & Events team, ensuring seamless day-to-day operations and exceptional service for Sales Managers and clients.

The role combines administrative, operational, and client-facing duties in a fast-paced hospitality setting. Ideal candidates are highly organized, detail-oriented, and eager to grow in hotel sales and events.

Qualifications

• Minimum of one year of administrative, sales support, or hospitality experience, preferably in a luxury hotel environment.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills with a professional demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and a commitment to providing outstanding customer service.
• Ability to work independently while supporting multiple Sales Managers and collaborating across departments.

Responsibilities

• Managing incoming phone calls, email inquiries, and internet leads with professionalism and prompt attention.
• Supporting multiple Sales Managers simultaneously with daily requests, projects, and administrative tasks.
• Partnering with Sales Managers to create contracts, amendments, and other client-facing documents.
• Processing sales commissions, maintaining commission records, and assisting with commission tracking and reporting.
• Coordinating and scheduling site tours for Sales Managers, ensuring all tour details and logistics are arranged in advance.
• Maintaining and updating booking information within sales systems and databases.
• Collaborating with internal departments to ensure a smooth transition from sales to event execution.

Skills

Administrative experience

Sales support

Hospitality experience

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Close Inclusive Collection Job Postings Notification

\"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally.\"

Sales Coordinator/Administrative Assistant- Royal Palms Resort and Spa

The Unbound Collection Royal Palms Resort and Spa US - AZ - Phoenix

Administrative

Hourly/Entry Level Employee

Full-time

Hourly US Dollar (USD) pay basis

Summary

The Sales Coordinator plays a key role in supporting the Sales & Events team by ensuring seamless day-to-day operations and delivering exceptional service to both Sales Managers and prospective clients. This dynamic position combines administrative, operational, and client-facing responsibilities that contribute directly to the success of the sales process and overall guest experience.

Primary Responsibilities include:

• Managing incoming phone calls, email inquiries, and internet leads with professionalism and prompt attention
• Supporting multiple Sales Managers simultaneously with daily requests, projects, and administrative tasks
• Partnering with Sales Managers to create contracts, amendments, and other client-facing documents
• Processing sales commissions, maintaining commission records, and assisting with commission tracking and reporting
• Coordinating and scheduling site tours for Sales Managers, ensuring all tour details and logistics are arranged in advance
• Maintaining and updating booking information within sales systems and databases
• Collaborating with internal departments to ensure a smooth transition from sales to event execution

The ideal candidate is highly organized, detail-oriented, and passionate about delivering exceptional service. They thrive in a fast-paced hospitality environment, effectively manage multiple priorities, and take pride in producing accurate, high-quality work. This individual is eager to expand their knowledge of hotel sales and events, embraces new challenges with enthusiasm, and contributes to team success through both collaboration and independent initiative. Strong communication skills, professionalism, and a proactive approach are essential for success in this role.

Qualifications

• Minimum of one year of administrative, sales support, or hospitality experience, preferably in a luxury hotel environment
• Proficiency in Microsoft Outlook, Word, and Excel
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills with a professional demeanor
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills and a commitment to providing outstanding customer service
• Ability to work independently while supporting multiple Sales Managers and collaborating across departments

Why work for Royal Palms Resort and Spa?

Enjoy free employee meals in our employee dining hall

Discounted & Complimentary Hotel Room Nights

Medical Dental and Vision Insurance (Full-time colleagues)

Retirement savings plan

Excellent training and professional development

Opportunities to work around the world with Hyatt Hotels and Resorts

Tuition/Wellness reimbursement, up to $1,000 a year!

Our Values: Respect | Integrity | Humility | Empathy | Creativity | Fun

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Hyatt Regency Portland Convention Center | Portland , Oregon , US

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