Administrative Assistant

St. Gregory the Great (North Branch); North Branch (MN); On-site; USD 21,000 - 30,000; Part time

Job summary

The Church of Saint Gregory the Great, North Branch, MN, is seeking a part-time Administrative Assistant to support our pastor, staff, parishioners, and volunteers in a variety of administrative and pastoral responsibilities. The role focuses on welcoming visitors and ensuring smooth parish operations, working Tuesday through Thursday for about 25 hours weekly.

Responsibilities include clerical duties, bulletin preparation, website updates, and maintaining parish records, with occasional evening

Responsibilities

• Serve as primary staff, assisting visitors and parishioners.
• Perform general office clerical duties and maintain the parish office appearance.
• Prepare parish bulletins (shared with Sacred Heart).
• Update parish website and message boards as needed.
• Maintain parish filing system and protect records.
• Keep sacramental and employee personal files up to date.
• Prepare liturgical schedules and order office supplies.
• Assist pastor with administrative and pastoral duties for the parish and Sacred Heart of Rush City as required.
• Oversee and submit background checks for parish staff when directed by the Archdiocese.

Job description

Job Title: Part-time Administrative Assistant

FLSA: Non-exempt

Reports to and Receives Work Direction From: Pastor

Direct Reports: None

Provides work direction to: Monday Administrative Assistant

Working Hours: Part-time, paid hourly for approximately 25 hours per week. Not benefits-eligible.

Schedule: Scheduled hours will be 8:00 a.m. to 4:30 p.m. on Tuesdays, Wednesdays, and Thursdays. There may be some occasional evening or weekend work hours.

Position Summary

The Church of Saint Gregory the Great, North Branch, MN, located 45 miles north of Saint Paul and Minneapolis, is seeking a great team player as an Administrative Assistant for our parish community! This individual would support our pastor, staff, parishioners, and volunteers in a variety of administrative and pastoral responsibilities, including warmly welcoming all who enter our parish. The position is Tuesday through Thursday, approximately 25 hours per week.

Essential Duties & Responsibilities: Total of 25 hours per week

The selected candidate will work with and under the direction of the Pastor of St. Gregory and Sacred Heart to provide financial transparency to the parishes and the Archdiocese. The ideal candidate will also have a proven desire to be a team player, collaborating with other staff members and parishioners. All paid staff will do their best to uphold the Pastor's vision for the parish. All paid staff will be completely loyal to him.

• Serve as our primary staff, answering questions and providing assistance to visitors and parishioners
• Perform general office clerical duties and maintain appearance of parish office and surroundings
• Prepare our parish bulletins (shared with Sacred Heart)
• Make timely changes to the parish website and message boards.
• Keep up-to-date on computer software and technical support agreements
• Organize and maintain our parish filing system for retention and protection of parish records
• Maintain sacramental and employee personal files
• Prepare liturgical schedules
• Order office and worship supplies
• Assist our pastor with administrative and pastoral duties for the parish as well as assist our sister parish Sacred Heart of Rush City, MN as required.
• If needed: oversee, submit and maintain background checks for parish staff, following all compliance as directed by the Archdiocese.