Administrative Assistant

Ergon Inc.; Newport News (VA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

401(k)

Health

Life

Dental

Holidays

Vacation

Sick Leave

Tuition Assistance

Profit Sharing

Job summary

Ergon Inc. is seeking an Administrative Assistant for the Newport News Terminal to support daily office and operational tasks. This on-site role emphasizes accuracy, organization, and professional communication with staff, customers, and vendors.

The position reports to the Terminal/Facility Manager and involves coordinating clerical duties, document management, and basic logistics to ensure efficient terminal operations.

Qualifications

• Strong computer skills and Microsoft Office proficiency; especially Word and Excel.
• Ability to enter data accurately and maintain organized records.
• Attention to detail and ability to work in a fast-paced environment.

Responsibilities

• Perform routine clerical duties including data entry, telephone, and terminal office administration.
• Front desk sign-in of visitors and remote operation of security gate where applicable.
• Maintain confidentiality of customer, supplier and company information.

Skills

Microsoft Office

Data entry

Education

High school diploma or equivalent

TWIC clearance

Tools

Excel

Job description

Administrative Assistant - Newport News Terminal

We are a great company with great pay and great benefits. Ergon Asphalt Partners is a relationship-driving company that values each employee's willingness to learn and contribute to the team. We are family owned with locations through the U.S. and Mexico, but we pride ourselves on maintaining a small company feel.

Our position is for a full-time Administrative Assistant at our Newport News location. The position of Administrative Assistant is an advanced administrative role which performs high level operational roles to support the operational and administrative demands of the facility. This role helps to ensure continued efficiency, improved workflow and better allocation of leadership and operational resources.

This position will interface with employees at the terminal, customers, vendors and employees from other Ergon locations. The position reports to the Terminal/Facility Manager.

Job Responsibilities

• Perform routine clerical duties including data entry, telephone, terminal office administration.
• Front desk sign-in of visitors to terminal; remote operation of security gate (where applicable).
• Maintain customer, supplier and Company confidentiality.
• Maintain regular hours by being present, on-time and producing professional, error-free work.
• Address employee and customer inquiries, problems, and concerns.
• Reconciliation of monthly credit card statements for managers.
• Prepare and make arrangements for mail and shipping service for terminal mail and packages.
• Prepare and assist with Company sponsored social events, including safety training sessions, holiday socials, etc.
• Receive and direct all non-specific telephone calls, mail and visitors.
• Provide support to corporate office executives and management employees, as applicable.
• Assist the Terminal/Transport Manager with routine office assignments.
• Assist Plant Manager with Compliance and Safety Documentation.
• Facilitate the ordering and tracking of repair parts.
• Provide communication to state-based aencies.
• Coordinate lab testing and reporting for the facility.
• Assume responsibility for employee training records, filing and reporting.
• Produce daily/monthly inventory reporting.
• Assist Plant Manager with maintaining required safety equipment.
• Assist Plan Manager with timely response to regulatory and safety communications.
• Maintain updated Carrier Access and Masterwork Agreements.

Job Qualifications

• Experience in industrial operation facility.
• High school diploma or equivalent, College degree is a plus.
• Strong computer skills and Microsoft Office software proficiency; particularly Work and Excel.
• Knowledge of asphalt-related business is a plus.
• Solid people orientation and ability to work well on a team or a an individual contributor.
• Valid Driver's License and good driving record is required.
• Possess or be able to obtain a Transportation Worker Identification Card (TWIC), where applicable.

Physical Requirements

• Be able to stand and/or walk for long periods of time on concrete floors.
• Ability to work inside or outside as needed in varying cold, hot and humid temperatures.
• Manual dexterity; ability to reach; able to bend and move with agility.
• Ability to lift and move up to 50-70 pounds, as needed.
• Ability to travel to other terminals, corporate office and training locations as needed.
• Able to travel on company business when needed; travel estimate 5-10%.

Benefits

• 401(k)
• Health
• Life
• Dental
• Holidays
• Vacation
• Sick Leave
• Tuition Assistance
• Profit Sharing

Ergon is an EEO/AAP Employer.

Position to be filled: Administrative Assistant

Ergon, Inc. is an EEO employer and a drug-free workplace. Applicants must be authorized to work in the US and have a valid driver's license. Any employment offers are contingent upon a pre-employment drug test, background check, and MVR.

Employment offers contingent upon pre-employment drug test, background check, and MVR.