Executive Assistant

Invesco; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work schedule

401(K) matching

Health & wellbeing benefits

Parental Leave benefits

Employee stock purchase plan

Flexible paid time off

Job summary

Invesco is seeking an Executive Assistant to the Global Head of Product in New York City. The role provides high-level administrative support, requiring deep knowledge of company operations, discretion with sensitive information, and exceptional written and verbal communication.

You will coordinate calendars, travel, and meetings while supporting onboarding and cross-team collaboration. The position demands 7+ years of assistant experience, reliability, and the ability to thrive in a fast-paced,

Qualifications

• 7+ years of experience as an Executive or Personal Assistant.
• Professional, discrete, and able to handle confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the Global Head of Product's schedule and priorities.
• Coordinate on-site and off-site meetings, travel logistics, and catering as needed.
• Process expenses and invoices promptly; handle meeting invites and calendar items.
• Maintain electronic files and provide onboarding support for new hires within the department.
• Edit and review memos and presentations as requested.

Skills

Executive support

Discretion & confidentiality

Communication skills

Organizational skills

Proactive problem solving

Microsoft Office

Stakeholder management

Multi-cultural experience

Tools

Microsoft Office

Job description

About Invesco
As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you’re looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

About Invesco
As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you’re looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

What’s in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

Job Description

About the Team:

The Product organization plays a critical role in shaping and delivering innovative investment solutions across Invesco’s global business. Working closely with senior leaders, investment teams, distribution partners, and key stakeholders, the team is responsible for driving strategic initiatives, supporting business growth, and ensuring operational excellence across the product lifecycle. This is a fast-paced, highly collaborative environment where attention to detail, proactive communication, and strong partnership are essential to success. As Executive Assistant to the Global Head of Product, you will be a trusted member of the team, helping to optimize executive effectiveness and supporting the seamless execution of key business priorities.

About the Role:

As an Executive Assistant, you will provide high-level administrative support to the Global Head of Product.

This EA will have an in-depth knowledge of company operations, policies, processes, and exceptional interpersonal communication and skillsets. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You will be exposed to highly confidential and sensitive company and employee information, which you will need to treat with utmost discretion and tact.

Responsibilities of the Role:

• Manage the schedule strategically to create optimal flow;
• Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
• Oversee all travel bookings, reservations, and logistics;
• Process expense reports and invoices in a timely manner;
• Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials;
• Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests;
• Maintain and organize electronic files;
• Handle phone coverage; answer, screen and direct calls as appropriate;
• Assisting with onboarding for new hires within the department;
• Provide backup coverage to other members of the administrative team;
• Edit and review memos and presentations as requested.

Requirements of the Role

• Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
• Each day will bring a different set of experiences; candidates must be able to adapt quickly
• 7+ years of experience of assistant support, both as an Executive and Personal Assistant
• You are reliable, consistent, direct, and experienced in building trust with stakeholders
• Exceptional written and verbal communication
• Proven ability to handle confidential information with discretion
• You are highly organized and thoughtful with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• You have an ability to problem solve in a fast-paced environment
• Eager to make an impact and thrive in a dynamic, hyper-growth environment
• High proficiency with Microsoft suite products
• Experience working across multiple cultures and global constituents

Additional Compensation Description

The total compensation offered for this position, which includes salary and incentive pay, will vary based on skills, experience and location. The salary range for this position in New York City is $90,000 to $120,000 annually.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

No

Workplace Model

Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other’s growth and development.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco’s culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.