Administrative Assistant

Strategic Staffing Solutions; New York (NY); On-site; Full time

Job summary

A leading Investment Management Firm is seeking an Administrative Assistant in New York, NY. The role entails providing administrative support in a fast-paced, high-pressure environment, managing senior-level communication, and collaborating with various internal and external parties. Emphasis is placed on communication, organizational skills, and the ability to handle confidential information with integrity.

Qualifications

• 2-5 years' experience in an administrative support role.
• Excellent interpersonal and communication skills required.
• Ability to maintain high standards under pressure.

Responsibilities

• Provides administrative support to a senior group or executive.
• Coordinates complex meetings and travel arrangements.
• Handles high volumes of phone calls with professionalism.

Skills

Interpersonal skills

Attention to detail

Problem solving

Organizational skills

Communication

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

2 days ago Be among the first 25 applicants

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Strategic Staffing Solutions provided pay range

This range is provided by Strategic Staffing Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

Direct message the job poster from Strategic Staffing Solutions

S3/Strategic Staffing Solutions has an Administrative Assistant opportunity for a leading Investment Management Firm in New York, NY! Please read further if you are interested in joining a leading organization!

Pay Rate: $34-40/hr. W2

Qualifications & Description:

• 2-5 years' experience in an administrative support role
• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.

Scope:

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management

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