Administrative Assistant

Uhy Llp; New York (NY); On-site; USD 44,661 - 52,982; Full time

Job summary

Uhy Llp is seeking an Administrative Assistant V to provide essential support for smooth organizational operations. You will manage communications, schedules, and travel, while handling records and confidential data with precision.

The role includes calendar management, meeting coordination, and invoicing duties, requiring strong organizational skills and the ability to multitask in a professional office setting.

Qualifications

• 10+ years of administrative experience.
• 2+ years in billing/invoicing or A/R support preferred.
• Proficiency with MS Office Suite and office software.

Responsibilities

• Manage and prioritize communications (emails, calls, mail).
• Draft and edit correspondence, memos, reports, and documents.
• Maintain accurate records and databases with data integrity.
• Coordinate travel arrangements (flights, accommodations, transport).
• Assist with expense tracking and reimbursement processes.

Skills

Organizational skills

Multitasking

Communication

Customer service

MS Office proficiency

Education

High School Diploma

Tools

MS Office Suite

Engagement

CCH Prosystem FH

Axcess Tax

Axcess Document

Axcess Workstream

Maconomy

Safesend

Job description

## Administrative AssistantApplylocations: New York, NYtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR102176# **JOB SUMMARY**As an Administrative Assistant V, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.# **JOB DESCRIPTION**Administrative Support:* Manage and prioritize incoming communications, including emails, phone calls, and mail* Draft and edit correspondence, memos, reports, and other documents* Maintain accurate records and databases, ensuring data integrity and confidentiality* Coordinate travel arrangements, including booking flights, accommodations, and transportation* Assist with expense tracking and reimbursement processes* Billing/invoicing, A/R support, Maconomy reportingCalendar Management and Scheduling:* Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences* Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material* Coordinate and schedule conference calls, video conferences, and other virtual meetingsMeeting and Event Coordination:* Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup* Prepare and distribute meeting minutes and follow-up action items* Track and manage RSVPs, ensuring appropriate attendance and participationOffice Support:* Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service* Coordinate office supplies and equipment, ensuring availability and functionality* Support special projects and initiatives as assigned* Occasional reception area coverage* Special project responsibilities for specific office or entire region (i.e. e-filing, CPE tracking, bulk engagement letters)* Training new administrative staffProduction Responsibilities* Audit support* Formatting financial statements and proposals**Supervisory responsibilities*** None**Work environment*** Work is conducted in a professional office environment with minimal distractions**Physical demands*** Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time* Must be able to lift up to 25 pounds at a time**Travel required*** No**Required education and experience*** High School Diploma (or GED or High School Equivalence Certificate)* 10+ years of relevant experience* Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)**Preferred education and experience*** Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend**Other duties**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.For job postings in our New York locations, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $32.42 to $38.46 hourly.