Administrative Assistant

Weill Cornell Medicine - Qatar; New York (NY); On-site; USD 40,000 - 45,000; Full time

Job summary

Weill Cornell Medicine - Qatar is seeking an administrative support professional to provide operational and financial backing to the Liver Transplantation Administration office in New York. The role focuses on coordinating calendars, arranging travel, handling inquiries, and ensuring smooth daily office operations.

The ideal candidate has a High School Diploma with about 2 years of administrative experience, proficient in MS Office, strong communication and organizational skills, and the ability

Qualifications

• Proficient with MS Office Suite and database applications.
• Strong customer service and communication skills.
• Excellent organization and attention to detail; able to multi-task.

Responsibilities

• Coordinate calendars and schedule appointments and meetings; arrange meetings and necessary logistics.
• Answer phones, respond to inquiries, and triage calls to appropriate staff.
• Arrange travel and conference details; book travel and accommodations.
• Handle procurement activities for goods, services, and equipment as needed.
• Process disbursements and reimbursements as required.
• Maintain inventory of supplies and equipment; assist with cost control as applicable.
• Ensure facilities and equipment are in good working order; coordinate maintenance and upgrades as needed.
• Coordinate room reservations and on-site support, including AV setup and refreshments.
• Prepare and distribute written correspondence as needed based on functional requirements.
• Record and distribute meeting minutes.
• Perform other related duties as assigned.

Skills

MS Office Suite

Database apps

Customer service

Communication skills

Organizational skills

Multi-tasking

Education

High School Diploma

Job description

Select how often (in days) to receive an alert:

Org Unit: Liver Transplantation Administration

Work Days:

Weekly Hours:35.00

Exemption Status:Non-Exempt

Salary Range:$29.18-$33.46

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides operational, financial and administrative support to the office

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.
• Initiates and prepares written correspondence as needed and based on functional needs.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Education

• High School Diploma

Experience

Approximately 2 years of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications.
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Ability to demonstrate excellent customer service skills in person, via email and on the telephone.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.