Administrative Assistant

Chai Lifeline; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Chai Lifeline is seeking an Administrative Assistant to provide essential clerical support for the COMPASS NYC and School Age Child Care (SACC) programs. You will process paperwork, maintain records, and assist with reporting to ensure daily operations and regulatory compliance.

The role involves entering data, organizing filing systems, and supporting program staff and families. A High School Diploma and clerical experience are preferred, with strong computer and communication skills emphasized.

Qualifications

• High School Diploma required.
• Previous administrative or clerical experience preferred.
• Strong computer skills and proficiency with basic office applications.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information.

Responsibilities

• Process, organize, and maintain program paperwork and documentation.
• Enter and update information in computer systems and program databases.
• Maintain accurate participant records, attendance records, and enrollment documentation.
• Assist with preparing and submitting required reports and forms.
• Organize and maintain electronic and physical filing systems.
• Assist with tracking enrollment and attendance information.
• Help maintain records required for DYCD COMPASS and OCFS SACC compliance.
• Ensure paperwork is complete, accurate, and submitted in a timely manner.
• Assist with gathering and organizing documentation for audits, site visits, and monitoring reviews.
• Follow established procedures for maintaining confidential participant and family information.
• Provide general clerical and administrative assistance to the Program Director and program staff.
• Assist with communication and documentation involving families, schools, and program partners, as needed.
• Perform other administrative duties as assigned.
• Assist in ad hoc duties

Skills

Computer skills

Organizational skills

Attention to detail

Communication skills

Confidential information handling

Education

High School Diploma

Tools

Microsoft Office

Job description

The Administrative Assistant provides administrative and clerical support to the COMPASS NYC and School Age Child Care (SACC) afterschool program. This individual is responsible for processing paperwork, maintaining accurate program records, updating information in computer systems, and assisting with required documentation and reporting to support the program's daily operations and regulatory compliance.

RESPONSIBILITIES INCLUDE:

Administrative Support

• Process, organize, and maintain program paperwork and documentation.
• Enter and update information in computer systems and program databases.
• Maintain accurate participant records, attendance records, and enrollment documentation.
• Assist with preparing and submitting required reports and forms.
• Organize and maintain electronic and physical filing systems.
• Assist with tracking enrollment and attendance information.

Documentation & Compliance Support

• Help maintain records required for DYCD COMPASS and OCFS SACC compliance.
• Ensure paperwork is complete, accurate, and submitted in a timely manner.
• Assist with gathering and organizing documentation for audits, site visits, and monitoring reviews.
• Follow established procedures for maintaining confidential participant and family information.

General Office Support

• Provide general clerical and administrative assistance to the Program Director and program staff.
• Assist with communication and documentation involving families, schools, and program partners, as needed.
• Perform other administrative duties as assigned.
• Assist in ad hoc duties

Education:

• High School Diploma

Expericence:

• Previous administrative or clerical experience preferred.

Professional Skills:

• Strong computer skills and proficiency with basic office applications.
• Excellent organizational skills and attention to detail.
• Ability to process paperwork accurately and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to handle confidential information appropriately.