Assistant Director, CAMBA SONYC- MS 246

CAMBA; New York (NY); On-site; USD 30,000 - 40,000; Full time

Job summary

CAMBA is seeking a dedicated individual to manage after-school programs in New York. This role involves overseeing participant attendance, maintaining program records, and coordinating communication with parents. The ideal candidate will ensure the safety of program participants following protocols and will step in for the Director when needed. Strong organizational and communication skills are essential. Join us in making a difference in the lives of children and families in our community.

Qualifications

• Ability to follow protocols for safety and security.
• Experience managing office tasks and records.
• Skill in communication with parents and participants.

Responsibilities

• Monitor attendance and participation in program activities.
• Manage the after-school program in the Director’s absence.
• Input attendance data into databases daily.
• Maintain accurate records and participant files.
• Coordinate parent workshops and communications.

Skills

Communication skills

Organizational skills

Data management

Job description

Program Overview

COMPASS/SONYC After-School Programs are funded by the New York City Department of Youth and Community Development (DYCD) and other funders, to serve approximately 2,150 children and youth in grades K-8. Children at elementary and middle schools participate in program activities (such as homework help, conflict resolution, academic enrichment, recreation and creative arts programming) during after school hours and thirteen school holidays.

Program Overview

COMPASS/SONYC After-School Programs are funded by the New York City Department of Youth and Community Development (DYCD) and other funders, to serve approximately 2,150 children and youth in grades K-8. Children at elementary and middle schools participate in program activities (such as homework help, conflict resolution, academic enrichment, recreation and creative arts programming) during after school hours and thirteen school holidays.

Position Overview

The person filling this position is expected, under close supervision, to interact with participants, their families, the community-at-large, and school administrative personnel to monitor attendance and participation in program activities; including the following:

• Ensure the safety and security of each program participant by following all CAMBA after-school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting.
• Mange the after-school program in the Director’s absence.
• Manage the after-school office daily during after-school program hours.
• Monitor, collect, and compile daily and monthly attendance records of targeted participants.
• Input all client attendance data into database(s) on a daily basis.
• Keep accurate records on absenteeism and success resulting from counseling and referrals.
• Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis.
• Order, receive, and maintain office supplies.
• Maintain participant’s files.
• Coordinate Parent workshops regarding CAMBA’s workshops and services.
• Maintain daily logs for all activities.
• Retrieve messages from general voicemail and forwards to appropriate personnel.
• Answer incoming telephone calls and forward calls to appropriate personnel or department.
• Take or deliver messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Answer questions about organization and provides callers with address, directions, and other information.
• Welcome onsite visitors, determines nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issues passes when required.
• Receive, sort, and route mail, and maintains and routes publications.
• Prepare MTA travel vouchers.
• Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• May encourage parents to become active participants in the Parent's Association and to attend school-based parent workshops.
• May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences.
• May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings.
• May work with school administrative staff to identify students to be served by the program.
• May perform computer data entry/verification functions.
• Tasks may be modified, expanded and/or assigned over a period of time.