Administrative Assistant (Lenox)

Childrens Rescue Fund; New York (NY); On-site; USD 43,000 - 53,000; Full time

Job summary

The Children’s Rescue Fund in New York, NY seeks an Administrative Clerk to support the Administration Office. You will be the first point of contact, handling phones and general clerical tasks with a positive attitude.

The role requires bilingual English/Spanish communication, accurate typing at 50 wpm, and strong organizational skills. You may travel within the NYC area and occasionally lift items up to 30 pounds.

Qualifications

• High School Diploma or GED is required.
• Minimum of two years of secretarial/clerical experience.
• Ability to communicate in English and Spanish (bi-lingual).
• Must type accurately at 50 wpm; Word Processing at 200 wpm.
• Use good judgment and discretion with confidential information.
• Detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple and shifting priorities with strong follow-up skills.
• Excellent project management, time management and presentation skills.
• Excellent oral and written communication with strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate to advanced), PowerPoint, and Adobe.

Responsibilities

• Handle clerical duties including typing, filing, calendar maintenance, and scheduling.
• Utilize DHS CARES system for bed management, admissions, discharges, and transfers.
• Assist with facility billing, audits, reconciliation using CARES system.
• Prepare and complete reports.
• Maintain filing system for the program.
• Monitor daily school attendance with DOE liaison.
• Order supplies and track distribution.
• Assist staff with filing and related tasks.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Typing 50 wpm

Interpersonal skills

Time management

Presentation skills

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

New York, NY, US

2 days ago Requisition ID: 3291

Salary: $48,000.00 Annually

PRIMARY FUNCTION/PURPOSE:

The incumbent will be responsible for administrative functions associated with the Administration Office. The individual will function in many instances as the first point of contact with the program, and therefore, must posses exceptional telephone manners, interpersonal skills, and above all a positive attitude.

PRIMARY RESPONSIBILITIES:

• Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting schedules and telephone communications.
• Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete Facility Bed Management, Client admissions, discharges, and transfers discharges.
• Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System.
• Prepares and completes report.
• Maintain up-to-date and current filing system for the program.
• Maintain daily school attendance with the assistance of the Department of Education Representative.
• Orders supplies and tracks distribution of supplies.
• Assist staff as needed with filing, etc.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Graduate and/or G.E.D.
• Minimum of two (2) years secretarial/clerical responsibilities.
• Ability to communicate in English and Spanish [Bi-lingual].
• Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
• Utilize goodjudgment and discretion inthehandlingofconfidentialinformation.
• Mustbedetailoriented, highly organized,andcanworkindependently.
• Abilitytomanagemultipleandshiftingprioritieswithstrongfollow-upskills.
• Excellentprojectmanagement,timemanagementandpresentationskills.
• Excellentoralandwrittencommunication skills coupledwithstronginterpersonalskills.
• ProficientinMSOffice,Outlook,Excel (intermediate to advanced level),PowerPoint,andAdobe.

OTHER REQUIREMENTS:

• May be required to work long hours and a varied schedule.
• Travelling throughout various locations in the New York City area.
• Lifting and moving objects weighing up to 30 pounds several times a week.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.