Administrative Assistant

Taylor Hodson Staffing; New York (NY); On-site; Full time

Job summary

Taylor Hodson Staffing is seeking a detail-oriented and proactive Administrative Assistant for a leading professional services firm in New York. This role requires strong organizational skills, with responsibilities including managing office resources, coordinating schedules, and providing administrative support. The ideal candidate will possess at least 5 years of experience and proficiency in Microsoft Office Suite. Join a dynamic team to contribute to various projects while ensuring efficient office operations.

Qualifications

• 5+ years proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Maintain a well-organized office environment, including managing supplies.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming communications and serve as the first point of contact.

Skills

Organizational Skills

Multitasking

Communication

Proactivity

Tools

Microsoft Office Suite

Concur

Job description

2 days ago Be among the first 25 applicants

Taylor Hodson Staffing provided pay range

This range is provided by Taylor Hodson Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$44.00/hr - $45.00/hr

We are working with a well-established professional services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Maintain a well-organized office environment, including managing supplies, equipment, and office resources.
• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors.
• Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems.
• Assist with data entry and database management, ensuring accuracy and confidentiality.
• Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics.
• Collaborate with team members to support various projects and initiatives as needed.

Qualifications:

• 5+ years proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Financial Services, Technology, Information and Media, and Law Practice

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