Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days (Rotating Schedule 7:3[...]

Mount Sinai Health System; New York (NY); On-site; Full time

Job summary

A leading healthcare provider in New York is seeking an Administrative Assistant to join their Employee Health Services. You'll support day-to-day operations with tasks like data entry, communication handling, and office management, all in a full-time capacity. This role is pivotal in ensuring smooth operational workflows while contributing to team efficiency.

Qualifications

• 1-3 years related administrative or business experience.

Responsibilities

• Develop and maintain office systems and documents to improve efficiency.
• Answer telephone, screen calls, and provide information.
• Assist in ordering office supplies and maintenance of equipment.

Skills

Reception

Word Processing

Data Entry

Minutes Taking

Education

High School Diploma

Job description

Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days (Rotating Schedule 7:30 AM -4 PM; 8AM -4:30 PM; 8:30 AM-5PM)

Join to apply for the Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days (Rotating Schedule 7:30 AM -4 PM; 8AM -4:30 PM; 8:30 AM-5PM) role at Mount Sinai Health System

Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days (Rotating Schedule 7:30 AM -4 PM; 8AM -4:30 PM; 8:30 AM-5PM)

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Description

Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days

(Rotating Schedule 7:30 AM -4 PM; 8AM -4:30 PM; 8:30 AM-5PM

Basic level support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception, word processing, entry level spreadsheet preparation, data entry, minutes taking, mail service, photocopying and other duties as required.

Description

Administrative Assistant-Employee Health Services MSM/MSW-Full-Time Days

(Rotating Schedule 7:30 AM -4 PM; 8AM -4:30 PM; 8:30 AM-5PM

Basic level support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception, word processing, entry level spreadsheet preparation, data entry, minutes taking, mail service, photocopying and other duties as required.

Responsibilities

• Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department.
• Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.
• Answer telephone, screen calls, takes messages and provides information according to established policies
• Type correspondence, memos, reports, minutes, proofs typed materials, makes corrections and recommends changes
• Handle incoming and outgoing mail, answers routine inquiries and correspondence. Arrange meetings, interviews, and travel for department and special projects
• Order office and clinical supplies as requested; assists in care and maintenance of department equipment
• Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance
• Promote processes that enhance the quality and timeliness of data
• Manages data through review, computerization, cleaning and auditing for compliance with standard operating procedures, and regulatory agency guidelines.
• Other duties as requested by department.
  
  

Qualifications

• High School Diploma Required
• 1-3 years related administrative or business experience
  
  

Non-Bargaining Unit, BHC - Employee Health Services - STL, Mount Sinai St. Luke's

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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