Administrative Assistant

Lensa; New York (NY); On-site; Full time

Job summary

Health Advocates Network is seeking an Administrative Assistant in New York, NY. This critical role involves providing high-level support to executive staff, managing scheduling, communications, and ensuring the smooth operation of executive functions. Candidates should have a Bachelor's Degree and significant experience in executive support, alongside strong organizational skills.

Benefits

Medical

Dental

Vision

Term Life

Short-Term Disability Coverage

401K

Qualifications

• Must have five years of experience in C-Suite support.
• Eligible to work in New York State.
• Experience in scheduling meetings and managing communications.

Responsibilities

• Schedule meetings and manage ongoing communications with stakeholders.
• Prepare materials for Executive Staff for various meetings and presentations.
• Assist in coordinating activities within the departments.

Skills

High level executive support

Scheduling and coordination

Strong organizational skills

Attention to detail

Word processing

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Webex

Concur

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Health Advocates Network, is seeking professionals in New York, NY. Apply via Lensa today!

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company.

Pay Rate: $30 / hour

• W2
  
  

Shift Details

• M-F 37.5 hrs per week, 9-5 negotiable
• Minimum Candidate Qualifications:
  
  

The Candidate Must Have a Minimum Of

• Bachelor's Degree
• Five years of experience in C-Suite
• Eligible to work in New York State.
• Job Description and Required Services:
• Executive level scheduling of meetings (in-person and virtual), calls and conferences;
• Manages ongoing communications with external stakeholders and Department staff, ensuring prompt responses and scheduling and preparation of relevant meetings and communications;
• Prepares and edits materials for Executive Staff for meetings, briefings, testimony, conferences and presentations, requiring interaction with multiple stakeholders and organizational skills. Ensures that materials are concise, accurate and relevant to the audience;
• Assists staff in the coordination of various activities, projects and programs among the Department's Executive Office, other Divisions of the Department, other state stakeholders and regulated institutions;
• Researches and provides oral or written reports on issues, topics and events that are of interest to the Division or Business Units;
• Reviews correspondence between external parties and elevates relevant correspondence when necessary; drafts responses to correspondence as assigned by Executive Staff or to general correspondence not within the jurisdiction of any of the operational or other Divisions within the Department;
• Schedules travel arrangements and prepares expense reports for Executive Staff;
• Answers telephone, makes calls, and greets visitors (when in-person meetings are scheduled) promptly and professionally, ensuring that schedules are kept, and stakeholders' inquiries are promptly responded to; and
• Performs other duties as assigned.
  
  

Skill Requirements

• High level executive support, scheduling, and coordination experience.
• Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.
• High level of discretion handling confidential matters.
• Ability to manage competing priorities while maintaining a high level of attention to detail.
• Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, etc. is required. Knowledge of Webex and Powerpoint is expected.
• Strong familiarity with other computer systems, such as SFS (e.g., PRs, Travel Expense Reports), etc., is desirable. Previous understanding of Concur is a plus.
• Accuracy and high attention to detail are imperative.
  
  

Notes

• Telecommuting may be allowed at the discretion of the Hiring Manager. *Client does not provide parking, but the office is accessible by bus and subway.
  
  

Benefits

• Medical
• Dental
• Vision
• Term Life
• Short-Term Disability Coverage
• 401K
  
  

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at [phone] and ask to speak with Vanessa (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! https://stafftoday.staffingreferrals.com/join/vdemont

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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