Administrative Assistant

National Life Group; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Flexible and customizable benefits

401(k) eligibility

Paid time off

Job summary

A leading insurance company in New York is seeking an Administrative Support professional to aid the Chief Investment Officer and Leadership Team. The role requires excellent organizational and communication skills, with responsibilities including managing travel arrangements and planning events. Ideal candidates should have at least 5 years of administrative experience. The position is onsite four days a week.

Qualifications

• 5+ years of administrative professional experience.
• Experience in project coordination.
• Strong verbal and written communication skills.
• High-level interpersonal skills to handle sensitive situations; poise and diplomacy.
• Strong verbal, written and phone communication skills.
• Self-starter capable of working without direct supervision and making independent recommendations.
• Ability to work in a fast-paced environment with multiple tasks and demands.
• Willingness to work hours necessary to meet business demands.
• Ability to pass a background check.
• Onsite work Monday–Thursday with possible Friday onsite as needed.

Responsibilities

• Provide administrative support to the CIO and leadership team.
• Manage travel and accommodation arrangements.
• Plan and execute events and meetings.
• Plan, organize and execute meetings, luncheons, client dinners, and special projects.
• Manage day-to-day administrative affairs of our CIO with confidentiality and discretion.
• Provide comprehensive support to track deliverables and follow up on actions.
• Sophisticated calendar management; prioritize inquiries and troubleshoot conflicts.
• Manage departmental operations such as onboarding and inventory needs.
• Collaborate with other admins to assemble information and proofread documents.

Skills

Organization skills

Communication skills

Multi-tasking ability

Discretion and confidentiality

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office 365

Salesforce

Concur

UltiPro

Job description

1 day ago Be among the first 25 applicants

Come join one of America’s fastest-growing insurance companies. Since 1848, National Life Group has aimed to keep our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures.

Our mission extends beyond the insurance and annuities policies that we offer. We strive to make the world a better place through our grants from our charitable foundation, paid volunteer time for our employees, environmentally sustainable and healthy workplaces, and events that promote the work of nonprofits in our own backyard.

We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: Do good. Be good. Make good.

About Us

NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM. Our purpose is simple – to allow NLG to keep its promises. Our process is based on rigor, but our culture is focused on principles of Meritocracy, Uncompromising Transparency, Intellectual Honesty, Performance-Driven Learning, and Relentless Pursuit of Excellence. These principles govern how we conduct ourselves and make investment decisions that serve the firm and our policyholders.

Role Summary

In this role, you will provide administrative support to our Chief Investment Officer (CIO) and the NLG Capital Leadership team, and you will be responsible for planning, organizing, and managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgment, communication, and multi‑tasking skills are essential in this role.

This position currently offers an onsite work schedule, with the expectation that you are in the office four days per week during onsite core days (Monday, Tuesday, Wednesday, and Thursday). The work schedule type and core days are subject to change with advance notification and manager discretion.

Essential Duties And Responsibilities

• Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team.
• Draft communications as needed; collaborate with leadership on messaging and manage information flow.
• Arrange travel, accommodations, itineraries, and all correspondence related to necessary arrangements, including management of expense reports.
• Plan, organize and execute events such as meetings, team‑building activities, luncheons, client dinners, and special projects.
• Manage day‑to‑day administrative affairs of our CIO – maintaining confidentiality and discretion, anticipating needs and proactively bringing together appropriate people and resources.
• Provide comprehensive support services that ensure professional, responsive, and effective experiences at all levels of the organization – tracking and helping to drive completion of key deliverables and following up on outstanding action items.
• Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, making judgements and recommendations to ensure smooth day‑to‑day engagements.
• Manage a variety of departmental operations such as team onboarding and inventory needs.
• Work collaboratively with other administrative professionals to assemble information, assist in formatting, and proof‑read business documents, as well as internal and external communications – commitment to the success of the team over personal success.

Minimum Qualifications

• Bachelor’s degree in Business Administration or related field; or equivalent years of experience or certification.
• Minimum of 5 years of administrative professional experience.
• Experience in project coordination.
• High‑level interpersonal skills to handle sensitive and confidential situations; demonstrated poise, tact, and diplomacy when interacting at all levels of the organization.
• Strong verbal, written, and phone communication skills.
• A self‑starter capable of working without direct supervision; able to think independently, solve problems, and make recommendations with tact and discretion.
• Ability to work in a fast‑paced, ever‑changing environment with multiple competing tasks and demands.
• Willingness and availability to work the hours necessary to meet business demands.
• Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail.
• Ability to work onsite Monday–Thursday, with flexibility to work onsite on Fridays when needed.
• Ability to pass a background check.

Preferred Qualifications

• Proficiency with job‑related software such as MS Office 365, Concur, Salesforce, and UltiPro, and the demonstrated ability to rapidly learn new company‑specific systems and processes.

Benefits

• Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!

Base Pay Range

The base pay range for this position is the range National Life reasonably and in good faith expects to pay for the role, taking into account prior experience and job‑related knowledge, education, training, certificates, current business needs, and market factors. The final salary may be outside of this range based on other factors.

Additional Compensation and Benefits

The total compensation package may also include a full range of medical, financial, and other benefits (including 401(k) eligibility and paid time off such as vacation, sick time, and parental leave), dependent on the position offered. The successful candidate may also be eligible to participate in National Life’s discretionary annual incentive programs, subject to the rules governing such programs. Employment is at‑will; National Life reserves the right to modify base salary or any discretionary payment at any time.

National Life is accepting applications for this role on an ongoing basis and the role remains open until filled.