Administrative Assistant

Tutor-Perini-Corporation; New York (NY); On-site; USD 39,000 - 52,000; Full time

Job summary

Tutor Perini Corporation is seeking an Administrative Assistant for the Midtown Bus Terminal project site in Manhattan. The role provides day-to-day administrative support to project teams, maintains project records, and assists with data entry and document management to ensure efficient operations.

The ideal candidate has strong organizational skills, attention to detail, and at least 3 years of administrative experience in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 3+ years of administrative, clerical, data entry, or office support experience.
• Construction industry experience is a plus but not required.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong data entry and organizational skills with a high degree of accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Provide day-to-day administrative support to project teams and office personnel.
• Enter and maintain project data, logs, reports, and other records in company databases and software systems.
• Prepare, organize, file, and distribute project documents, correspondence, and reports.
• Answer and direct phone calls, emails, and visitor inquiries.
• Schedule meetings and maintain calendars as required.
• Assist with the preparation of meeting minutes, project reports, and presentations.
• Track and maintain office supplies and coordinate ordering when necessary.
• Assist with invoice processing, purchase order tracking, and other clerical accounting functions.

Skills

Data entry

Multitasking

Attention to detail

Communication skills

Time management

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Excel

Outlook

Teams

Job description

The expected salary range for this position is $28/hr - $38/hr depending on experience***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION******Applicants must be eligible to work in the United States without visa sponsorship now or in the future***Tutor Perini Corporation is seeking an Administrative Assistant to join our Midtown Bus Terminal project site in ManhattanAbout Tutor Perini CorporationExtraordinary Projects, Exceptional PerformanceThe world relies on infrastructure — to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation’s family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make “public works” work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.Extraordinary Projects need Exceptional TalentPosition SummaryThe Administrative Assistant provides day-to-day administrative support to project teams and office personnel for a heavy civil construction contractor. This role is responsible for performing general office duties, maintaining project records, entering and updating data, and assisting with document management to help ensure efficient project operations. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced construction environment.Job DescriptionPerform general administrative support duties for project management and field operations teams.Enter and maintain project data, logs, reports, and other records in company databases and software systems.Prepare, organize, file, and distribute project documents, correspondence, and reports.Answer and direct phone calls, emails, and visitor inquiries.Schedule meetings and maintain calendars as required.Assist with the preparation of meeting minutes, project reports, and presentations.Track and maintain office supplies and coordinate ordering when necessary.Scan, copy, and electronically file documents in accordance with company procedures.Support payroll, timekeeping, and employee onboarding documentation as directed.Maintain accurate project files and ensure documents are properly archived.Assist with invoice processing, purchase order tracking, and other clerical accounting functions.Perform additional administrative duties as assigned.RequirementsHigh school diploma or equivalent required; associate degree preferred.3+ years of administrative, clerical, data entry, or office support experience.Construction industry experience is a plus but not required.Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.Strong data entry and organizational skills with a high degree of accuracy.Excellent verbal and written communication skills.Ability to prioritize tasks and manage multiple assignments simultaneously.Strong attention to detail and ability to maintain confidentialityOUR MISSIONWe build critical infrastructure that creates a better world.OUR VISIONWe strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.Equal Opportunity Employer