Administrative Assistant

Meridian Capital Group; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

A leading real estate firm in New York seeks an Administrative & Graphics Assistant to provide comprehensive support across administrative, operational, and marketing functions. This entry-level role requires strong organizational skills, Salesforce proficiency, and attention to detail. Candidates should have experience in graphic design and marketing collateral preparation. The position offers a competitive salary between $70,000 and $85,000 per year, plus potential bonuses, based on qualifications and experience.

Qualifications

• Strong proficiency in Salesforce and general CRM systems.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.

Responsibilities

• Maintain and update Salesforce account, ensuring all records are accurate.
• Utilize Salesforce efficiently to track client information, commissions, and critical data.
• Prepare and print leases for signings.

Skills

Salesforce proficiency

Organizational skills

Attention to detail

Collaboration across departments

Graphic design experience

Job description

Administrative & Graphics Assistant to Senior Director at Meridian Capital Group

As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments.

Key Responsibilities

• Maintain and update Salesforce account, ensuring all records are accurate and up to date
• Utilize Salesforce efficiently to track client information, commissions, and other critical data
• Prepare and print leases for signings
• Review exclusive agreements, leases, and related documents to extract necessary information
• Act as primary point of contact between Senior Director and Meridian operations
• Create commission calculations
• Invoice landlords and follow up on outstanding commissions
• Support invoicing and tracking of commissions
• Manage all marketing initiatives for Senior Director’s team, including team marketing, listing email blasts, and collateral creation
• Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties
• Submit traded posts
• Collaborate with Meridian’s Marketing team for marketing requests
• Manage calendar
• Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients

Qualifications & Skills

• Strong proficiency in Salesforce and general CRM systems
• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Ability to collaborate across departments and manage multiple stakeholders
• Graphic design and marketing collateral experience preferred
• Flexible and able to work extended hours when necessary

Additional Information

• Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative and Marketing