Administrative Assistant

A&C Waste Collection; Nevada (IA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Performance incentive pay

Safety incentive pay

Job summary

A&C Waste Collection is seeking an Administrative Assistant in Hawthorne, NV to manage accounts payable, support office operations, and assist management with administrative tasks.

The role requires strong organizational skills, attention to detail, and the ability to work independently while coordinating with vendors and internal teams. Training and onboarding support are included as part of the position.

Qualifications

• High school diploma; additional finance/admin education is a plus.
• Proven experience in accounts payable or administrative roles.
• Proficient with QuickBooks and Microsoft Office; strong data entry.

Responsibilities

• Receive, review, and verify invoices for accuracy and authorization.
• Code invoices and enter into accounting system with proper allocations.
• Reconcile vendor statements and resolve discrepancies.
• Provide general administrative support and manage office supplies.
• Coordinate onboarding and serve as a point of contact for stakeholders.

Skills

Accounts payable

Bookkeeping

Administrative support

QuickBooks

Microsoft Office

Data entry

Communication skills

Attention to detail

Time management

Confidentiality

Education

High School Diploma

Tools

QuickBooks

Microsoft Excel

Office Suite

Job description

The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing the accounts payable process, ensuring accurate and timely payment of invoices, and providing general administrative support to the A&C Waste Collection team. This role requires strong organizational and communication skills, attention to detail, and the ability to work independently.

A&C Waste Collection rewards eligible employees through performance and safety incentive pay. A.C.W.C. is committed to providing safe, efficient, and high-quality municipal solid waste management services and recognizes that employee performance and safe work practices are key components in the accomplishment of daily operations.

WorkLocation: Hawthorne, NV

Key Responsibilities

Accounts Payable Management:

• Receive, review, and verify invoices for accuracy, completeness, and proper authorization.
• Code and enter invoices into the accounting system, ensuring proper account allocation.
• Work closely with the team to ensure accurate and timely processing of purchase orders and invoices.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Maintain accurate and up-to-date records of accounts payable transactions.

Administrative Support:

• Perform general administrative duties, such as answering phone calls, responding to emails, and maintaining office supplies.
• Provide administrative support to management and other staff members as needed.
• Assist in the preparation of presentations, reports, and other documents.
• Maintain filing systems, both physical and electronic, to ensure efficient document management.
• Coordinate maintenance and repairs of office equipment and facilities.
• Assist in the recruitment and onboarding process for new employees, including coordinating interviews and orientations.
• Serve as a point of contact for internal and external stakeholders, including vendors and visitors.
• Support the coordination and implementation of company events, such as team-building activities and celebrations. In addition, you will be required to participate in and help implement events such as workshops, training, community educational events and tours, recruiting events and community outreach programs and activities.
• Provide support and assistance to other departments or team members as needed.

Qualifications and Skills:

• High school diploma; additional education in finance, accounting, or business administration is a plus.
• Proven experience in accounts payable, bookkeeping, or administrative support roles.
• Proficient in using office productivity tools such as QuickBooks, Microsoft Office (Word, Excel, PowerPoint) or equivalent.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong interpersonal and communication skills, both written and verbal and public speaking skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving skills and ability to work independently as well as part of a team.