Accounts Receivable Specialist

Casella Waste Systems, Inc; East Greenwich (RI); On-site; USD 32,000 - 34,000; Full time

Job summary

Casella Waste Systems, Inc in Rhode Island seeks an Accounts Receivable Specialist to deliver excellent customer service while handling billing and collection tasks. The role emphasizes effective communication, timely payments, and strong attention to detail in a fast-paced environment.

You will interact with customers via phone, email, and portals, document interactions, and collaborate with internal teams to resolve discrepancies and maintain positive relationships.

Qualifications

• Associate degree or equivalent experience; 0-2 years accounting or related experience.
• Bachelor's degree in Accounting or Finance preferred.
• Proficiency with Microsoft Office and Excel; strong verbal and written communication.

Responsibilities

• Implements collection processes for past due accounts using Casella systems.
• Documents all communications to ensure proper transmission of interactions.
• Manages a portfolio of customers via phone, fax, email and portals.
• Addresses customer queries and resolves inquiries, preserving relationships.
• Collaborates with other departments to mitigate credit risk.

Skills

Customer service

Communication

Excel

Billing support

Education

Associate's degree or equivalent experience

Bachelor's degree in Accounting or Finance

Tools

Microsoft Office

Job description

Position Summary

The Accounts Receivable Specialistprovides excellent customer service associated with the accounts receivable functions while building consumer relationships and securingpayment,creatingpositive pay habits, and assisting customers with billing and service inquiries.

Hiring Range: $23-$25 per hour

Key Responsibilities

• Implements collection processes for past due accountsutilizingthe multiple systems involved in themanagementof Casella customer accounts.
• Documents all internal and external communicationsto ensure proper transmission of customer interactions.

• Assesses the critical information within a customers' accounttodetermine the best course of action while retaining the customer.
• Manages a portfolio of customers by communicating via phone, fax, email and customer portals regarding balances.
• Manages communicationsandengages in active listening with customers, confirming or clarifying information toresolve questions and concerns.
• Responds efficiently and accurately to customers, explaining possible solutions, and ensuring our customers feel supported and valued.
• Adheres to all departmentalprocedures regarding daily operationsto provideconsistent customer experiences.

• Acts as a liaison between customers and otherdepartments within the organizationto mitigate credit risk.
• Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Career Path Definitions & Distinctions

Entry Level:Demonstrates the ability to identify account type, billing process and service levels.Can competently navigate through multiple platforms and systems.Is able to read and reconcile account history identifying discrepancies, billing needs, account stats and resolution needed.Ability to manage portfolios for one line of business.Ability to leverage department resource to execute monthly reporting needs and standards. Effectively manages a portfolio of customers via phone, fax, email and customer portals regarding their accounts. Fields inbound phone calls and resolves inquiries. Maintains communication with customer and division teams. Demonstrates proper Excel skills. Has 0-2 years of accounting or related experience, associates degree in accounting or finance related field or equivalent experience.

Intermediate Level:Demonstrates competencies of all Entry Level requirements with little to no assistance. Has the ability to perform unapplied cash process, assists with training of new staff and understands the bankruptcy process. Has the ability to resume services and billing on delinquent accounts.Hastheability to manage portfolios fortwolinesof business.Leverages educational opportunities for advanced training in customer service, conflict resolution and company technology platforms. Demonstrates advanced Excel skills, 2-4 years of accounting or related experience, Bachelor's Degree in Accounting or Finance related field or equivalent experience.

Senior Level:Demonstrates the ability to cross trail lines of business, process basic adjustments under $3,500.00 within an account or singe division.Ability to manage portfolios for 3 or more lines of business.Process credit requests upto $5,000.00.Is proficient in reading Dun & Bradstreet and Experian reports. Can navigate systems at an advanced level and can describe system processes to peers.Has the ability to mentor and assist with the implementation of training collectors at the Entry and Intermediate levels. Has successfully completed leadership classes. Demonstrates advances analytical ability to analyze and communicate the impact of changes to accounts. Exhibits excellent verbal, written, and formal presentation skills, 3-5 years of accounting experience, billing experience and has a Bachelor's Degree in Accounting or Finance related field.

Education, Experience & Qualifications

The successful candidate will have an associate's degree or equivalent experience, have the ability to work with specific timelines, and be legally eligible to work in the US. A demonstrated ability to work as part of a team in a collaborative environment and 0-2 years of accounting or related experience is desired. A bachelor's degree in an accounting or finance related field and customer service experience is preferred.

Proficiency with Microsoft Office Applications, basic to intermediate knowledge or Excel, excellent verbal, written, analytical and formal presentation skills and the ability to work under pressure are required.

Attributes

Responsible, team-oriented individual who is attentive, organized, adaptable, and results-oriented with the ability to see the larger picture while focusing on detailed information.

Benefits

Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.