Administrative Assistant

CCMSI; Neptune City (NJ); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

4 weeks paid PTO

Paid holidays

Comprehensive benefits

401(k) and ESOP

Career growth opportunities

Team-based culture

Job summary

CCMSI is seeking an Administrative Assistant to support multiple teams and account managers. The role emphasizes strong organizational skills, proactive coordination of meetings, travel, and documentation, and handling confidential materials with professionalism.

You will be involved in preparing packets, processing requisitions, and providing backup for RFP coordination, contributing to efficient operations within a collaborative environment.

Qualifications

• Excellent oral and written communication skills.
• Self-starter with strong organizational abilities.
• Ability to coordinate and prioritize tasks.
• Ability to operate general office equipment and perform clerical duties.
• Discretion and confidentiality required.
• Teammember able to work in a fast-changing environment.

Responsibilities

• Provide administrative support to various managers and teams.
• Coordinate meetings, rooms, meals, agendas, and notices.
• Prepare meeting packets and related materials.
• Handle Purchase Requisitions/Check Requests as needed.
• Type, proofread, and respond to correspondence; maintain confidentiality.
• Schedule travel and coordinate related paperwork.
• Provide backup support for RFP coordination/development.

Skills

Communication skills

Self-starter

Organization

Multitasking

Team player

Confidentiality

Attention to client needs

Job description

Position Title: Administrative Assistant

Location: Wall Township, NJ

Schedule: 8:00 am-4:30 pm ET

Salary Range: $40,000-$45,000

Build Your Career With Purpose at CCMSI

At CCMSI, we partner with global clients to solve their most complex risk management challenges, delivering measurable results through advanced technology, collaborative problem-solving, and an unwavering commitment to their success.

We don’t just process claims—we support people. As the largest privately‑owned Third Party Administrator (TPA), CCMSI delivers customized claim solutions that help our clients protect their employees, assets, and reputations. We are a certified Great Place to Work®, and our employee‑owners are empowered to grow, collaborate, and make meaningful contributions every day.

The Administrative Assistant assists various teams and account managers with all administrative functions and work planning. Many of these duties are also performed for various associations within CCMSI.

Responsibilities

• Provide administrative assistance to various managers with special projects, correspondence, file preparation and coordination, and all day‑to‑day activities as required.
• Coordinate meetings; schedule rooms, arrange for supplies, appropriate meals and beverages, as well as coordinate meeting agendas and notices.
• Coordinate all aspects for meeting packet development as required.
• Coordination of all Purchase Requisition/Check Requests as required.
• Types, proofreads, and responds to correspondence and mail when appropriate. Handle confidential correspondence and reports with professionalism.
• Coordinate special projects with Administrative Team as required.
• Schedule car rentals and hotel reservations as needed and prepare appropriate paperwork.
• Provide backup assistance for RFP coordination/development.

Qualifications

• Excellent oral and written communication skills.
• Individual must be a self‑starter with strong organizational abilities.
• Ability to coordinate and prioritize required.
• Ability to operate general office equipment and perform clerical duties.
• Flexibility, initiative, and the ability to work with a minimum of direct supervision a must. Discretion and confidentiality required.
• Ability to work as a team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours for the performance of this position.
• Responsive to internal and external client needs.
• Ability to clearly communicate verbally and/or in writing both internally and externally.

Nice To Have

• Bilingual (Spanish) proficiency — highly valued for communicating with claimants, employers, or vendors, but not required.

Why You’ll Love Working Here

• 4 weeks ( Paid time off that accrues throughout the year in accordance with company policy) + 10 paid holidays in your first year
• Comprehensive benefits : Medical, Dental, Vision, Life, and Disability Insurance
• Retirement plans : 401(k) and Employee Stock Ownership Plan (ESOP)
• Career growth : Internal training and advancement opportunities
• Culture : A supportive, team‑based work environment

How We Measure Success

• Quality claim handling – thorough investigations, strong documentation, well‑supported decisions
• Compliance & audit performance – adherence to jurisdictional and client standards
• Timeliness & accuracy – purposeful file movement and dependable execution
• Client partnership – proactive communication and strong follow‑through
• Professional judgment – owning outcomes and solving problems with integrity
• Cultural alignment – believing every claim represents a real person and acting accordingly

Compensation & Compliance

The posted salary reflects CCMSI’s good‑faith estimate in accordance with applicable pay transparency laws. Actual compensation will be based on qualifications, experience, geographic location, and internal equity. This role may also qualify for bonuses or additional forms of pay.

CCMSI offers comprehensive benefits including medical, dental, vision, life, and disability insurance. Paid time off accrues throughout the year in accordance with company policy, with paid holidays and eligibility for retirement programs in accordance with plan documents.

CCMSI posts internal career opportunities in compliance with applicable state and local promotion transparency laws.

Visa Sponsorship

CCMSI does not provide visa sponsorship for this position.

ADA Accommodations

CCMSI is committed to providing reasonable accommodations throughout the application and hiring process.

Equal Opportunity Employer

CCMSI complies with all applicable employment laws, including pay transparency and fair chance hiring regulations.

Background checks, if required for the role, are conducted only after a conditional offer and in accordance with applicable fair chance hiring laws.

Our Core Values

• Lead with transparency We build trust by being open and listening intently in every interaction.
• Perform with integrity We choose the right path, even when it is hard.
• Chase excellence We set the bar high and measure our success. What gets measured gets done.
• Own the outcome Every employee is an owner, treating every claim, every decision, and every result as our own.
• Win together Our greatest victories come when our clients succeed.

We don’t just work together—we grow together. If that sounds like your kind of workplace, we’d love to meet you.

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