Administrative Assistant

Sigma Systems, Inc.; Needham (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Sigma, Inc. is seeking an Administrative Assistant to work on-site within the AMB department at Beth Israel Deaconess Medical Center in Needham, MA.

The role runs as a 13-week contract and involves supporting busy offices with calendar management, meeting coordination, and comprehensive administrative duties. Responsibilities include handling phones, scheduling, meeting logistics, and preparing reports and presentations.

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 2+ years of related work experience required.
• Front desk and patient-facing customer service experience.
• Urgent care or clinic experience required.
• Orientations are every Monday.
• Any color scrubs are allowed.

Responsibilities

• Answers telephones, schedules appointments, and maintains calendars; organizes conference calls; makes travel arrangements as needed; and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling, and organizing meetings and locations; preparing the agenda and related materials; and taking and distributing minutes.
• Assists in planning and coordinating programs, seminars, and events for the department or division. Orders supplies and services and performs other related duties as assigned.
• Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources.
• Prepares complex documents and reports with graphics, detailed charts, graphs, and stylized formatting for presentations.
• Composes and edits correspondence, reports, and documents for final approval. Types and edits manuscripts and/or other documents, which may include scientific, technical, or specialized terminology and specialized formatting.
• Other duties as assigned by the department. Must be separated from BILH for 6 months in order to be considered for new openings.

Skills

Front desk

Patient-facing

Calendar management

Meeting coordination

Clerical tasks

Education

High school diploma or GED

Associate's degree preferred

Job description

181793 Administrative Assistant, Needham, MA, 13-Week Contract

Sigma, Inc., is looking for an Administrative Assistant to work on-site within the AMB department at Beth Israel Deaconess Medical Center in Needham, MA.

Shift timings: 07:30 AM - 04:00 PM 40 hours/week

Responsibilities:

• Answers telephones, schedules appointments, and maintains calendars; organizes conference calls; makes travel arrangements as needed; and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling, and organizing meetings and locations; preparing the agenda and related materials; and taking and distributing minutes.
• Assists in planning and coordinating programs, seminars, and events for the department or division. Orders supplies and services and performs other related duties as assigned.
• Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources.
• Prepares complex documents and reports with graphics, detailed charts, graphs, and stylized formatting for presentations.
• Composes and edits correspondence, reports, and documents for final approval. Types and edits manuscripts and/or other documents, which may include scientific, technical, or specialized terminology and specialized formatting.
• Other duties as assigned by the department. Must be separated from BILH for 6 months in order to be considered for new openings.

Requirements:

• High school diploma or GED required. Associate's degree preferred.
• 2+ years of related work experience required.
• Must have experience with front desk and patient facing customer service.
• Urgent care experience or clinic experience required.
• Orientations are every Monday
• Any color scrubs are allowed

Must be separated from BILH for 6+ months to be considered.