Administrative Assistant

Little People's College; Nasketucket (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee discount

Health insurance

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Retirement plan

Vision insurance

Job summary

Little People’s College is seeking an Administrative Assistant to support recruitment and HR tasks for applicants and staff, and to manage calendars for two senior leaders. The role emphasizes process improvement and independent problem solving using Windows and iOS platforms.

The candidate will handle varied office duties, utilize tools like Jotform, Canva, Constant Contact, Paylocity and Procare, and contribute to efficient operations.

Qualifications

• Proven ability to manage multiple tasks with strong organizational skills.

Responsibilities

• Recruitment and human resources tasks for applicants and employees.
• Maintaining calendar and schedule for two senior managers.
• Create or improve processes and procedures.
• Navigate Windows and iOS, and use the internet for problem solving.
• ,
• Use office equipment, hardware, and software to improve processes (e.g., Canva, Jotform, etc.).
• Excellent written and verbal communication are essential.

Skills

Multitasking

Time management

Attention to detail

Problem solving

Communication skills

Independent work

Spanish/Portuguese language

Tools

MS Office

Jotform

Canva

Constant Contact

Paylocity

Procare

Job description

Description

Administrative Assistant

• Recruitment and human resource functions involving applicants and existing employees
• Maintaining calendar and schedule of two senior management members
• Freedom to create process and procedures that work with your duties or use existing procedures
• Able to independently navigate Windows PC & iOS and use the internet as a resource to problem solve, find information, etc
• Successfully use (and quickly adapt to new) office equipment (copy machines, scanners, printers, fax machines, etc.), hardware and software to improve processes/systems. Currently using Jotform, Canva, Constant Contact, Paylocity, and Procare
• Highly Proficient in MS Office (MS Word, MS Excel, MS Publisher and MS PowerPoint)
• Takes initiative in getting tasks done, very willing to jump into something new and offer whatever help is needed
• Eager to take on special projects and collaborative team assignments- Is efficient in terms of time usage & work style (Strong organizational skills with the ability to multi-task as well as work independently)
• Excellent time management skills and ability to prioritize workload on short notice
• Attention to detail and problem-solving skills
• Ability to think logically and critically to improve systems and streamline processes
• Excellent written and verbal communication skills
• Able to communicate in a professional, polite, and empathetic manner
• Being comfortable asking questions and able to implement constructive feedback
• Spanish and/or Portuguese speaking jumps to the top of the list
• Familiarity with child care environments, regulations, agencies (Massachusetts Early Education & Care, NAEYC, etc.) jumps to the top of the list

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person