Office Administrator (Bilingual Spanish Speaking)

Merrimack Autism Consultants; Lawrence (MA); On-site; USD 29,000 - 33,000; Full time

Job summary

Merrimack Autism Consultants in Lawrence, MA is seeking an Office Administrator to manage daily clerical tasks, schedule appointments, and support HR staff. The role requires bilingual Spanish/English communication and strong organization.

This full-time, in-person position offers hours 10:30 AM–6:30 PM, Monday–Friday, with pay $21.00–$24.00 per hour, depending on experience. You will build referrals, handle client records, and assist with recruiting while maintaining a professional office

Qualifications

• Associate degree required.
• Office Administration experience (1 year) required.
• Bilingual Spanish or Portuguese preferred.

Responsibilities

• Build referral relationships with the community and local physicians through networking.
• Help build client waitlist through outreach efforts.
• Assist in scheduling google calendar appointments for all admin and HR staff.
• Organizing files for billing, customer and client records, etc.
• Directing visitors to the correct office.
• Help with staff recruiting.
• Respond to all customer inquiries in a professional and timely manner.
• Provide support at an autism center during operation hours.
• Provide coverage for call outs (will train in ABA strategies).
• Maintain the office environment daily in a clean and organized way.
• Answer phone calls and manage the phone lines.

Skills

Bilingual Spanish/Portuguese

Office Administration experience

Recruiting or Sales background

Management experience

CPR certified

Education

Associate degree

Job description

Pay Rate: $21.00 - $24.00 depending on experience

VARIES HOURS AVAILABLE

Hours: Full time 10:30 - 6:30 pm Monday through Friday

Office Administrative Assistant Duties And Responsibilities

• Build referral relationships with the community and local physicians through networking
• Helping build client waitlist through outreach efforts
• Assist in scheduling google calendar appointments for all admin and HR staff
• Organizing files for billing, customer and client records, etc.
• Directing visitors to the correct office
• Helping with staff recruiting
• Respond to all customer inquiries in a professional and timely manner
• Provide support at an autism center during operation hours
• Provide coverage for call outs (will train in ABA strategies)
• Maintain the office environment daily in a clean and organized way
• Answer phone calls and mange the phone lines

Required Experience

• Management Experience (minimum 6 months)
• Recruiting or Sales background (minimum 1year)
• Bi-lingual (Spanish or Portuguese speaking)
• Experience as an Office Assistant or Administrative Assistant
• Experience in a Medical/Clinical/School setting is preferred
• Must be CPR Certified

Summary

As an Office Administrator, you will be an essential part of our team, responsible for managing daily administrative tasks and ensuring smooth office operations. Reporting to the Center Manager, you will utilize your bilingual communication skills in Spanish and English to effectively interact with clients and provide translation support. Your core skills in office management and organization will be vital in maintaining efficient workflows, while your premium skills in schedule management and vendor relations will enhance our operational effectiveness. Join us to contribute to a collaborative environment that values professionalism and efficiency.

Job Type: Full-time

Expected hours: 40 per week

Schedule

• 8 hour shift
• Day shift
• Monday to Friday

Education

• Associate (Required)

Experience

• Office Administration: 1 year (Required)

Language

• Spanish (Preferred)

Location

• Lawrence, MA 01852 (Preferred)

Shift Availability

• Day Shift (Preferred)
• Night Shift (Preferred)

Ability To Commute

• Lawrence, MA 01852 (Required)

Work Location: In person

Salary: $21 - $24 per hour