Administrative Assistant

Moorings Park; Naples (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Moorings Park is seeking a dedicated Administrative Assistant to support the community management team with word processing, policy maintenance, supplies ordering, and general administrative duties. The role contributes to a smooth daily operation and a high standard of resident and partner service.

The position emphasizes strong communication, organization, and adherence to company policies in a life plan community setting. On-site work in Naples, with a collaborative team environment.

Qualifications

• Excellent oral and written communication in English required.
• High School Diploma or equivalent required; Associate degree preferred.
• Two to three years of applicable experience.

Responsibilities

• Complete word processing for management team and coordinate monthly meetings with agendas.
• Maintain and scan resident file information and prepare correspondence and reports.
• Maintain calendars, greet visitors, answer phones, and distribute mail.
• Maintain administrative office areas and coordinate office supplies and equipment repairs.

Skills

Excellent communication

Office administration

Calendar management

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Facilities and Maintenance Full Time Clerical Grande Lake, Naples, FL, US

3 days ago Requisition ID: 2530

Join the Team at Moorings Park as an Administrative Assistant!

Why Choose Moorings Park?

When you join Moorings Park, you become part of an award-winning, purpose-driven organization where people are valued, growth is encouraged, and excellence is celebrated. Our nationally recognized workplace culture, exceptional benefits, and commitment to partner engagement make Moorings Park more than just a place to work—it's a place to build a rewarding career. Together, we create a community where residents and partners alike can belong, connect, and flourish.

About Moorings Park

Moorings Park® Communities is a nationally recognized Life Plan organization with three distinctive campuses in Naples, Florida. We are dedicated to creating Simply the Best® workplaces through a culture of excellence, compassion, innovation, and service.

Recognized as One of the Best Places to Work

We're proud to share that Moorings Park Communities has earned four 2026–2027 Novare Employee Satisfaction & Engagement Certifications, reflecting our unwavering commitment to creating an exceptional workplace where partners feel valued, supported, and empowered to thrive. These honors demonstrate what makes Moorings Park different: we believe exceptional resident experiences begin with an exceptional team. By investing in our partners' growth, well-being, and success, we create an environment where people can build meaningful careers while delivering extraordinary care, hospitality, and service every day.

Enjoy Simply the Best® Benefits

At Moorings Park, we believe in taking exceptional care of our partners so they can provide exceptional care to our residents. We offer a comprehensive benefits package that includes:

• FREE health and dental insurance
• FREE telemedicine services for medical and behavioral health needs
• Vision insurance
• Company-paid life insurance and short-term disability coverage
• Generous Paid Time Off (PTO) program
• Health Savings Account (HSA) with employer contribution
• Retirement plan with employer match
• Wellness program with complimentary access to our on-site fitness center
• Employee Assistance Program (EAP)
• Supportive and caring executive leadership team

Position Summary

Moorings Park is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant assists in providing office and administrative services support to the community management team. Position is responsible for word processing, maintaining community policies and forms, ordering of supplies, and maintaining administrative work areas.

Key Contributions

• Completes word processing requests for management team. Tracks assignments, coordinates monthly meetings to include distribution of agendas and presentations and maintains record of meeting minutes
• Maintains and scans all resident file information
• Prepares correspondence and reports, maintains files, sets appointment/meetings, screens phone calls, greets visitors, and sorts and distributes mail.
• Maintains and coordinates calendar.
• Maintains administrative office areas to include but not limited to copy room, mail room, office supply room, common computer location and other administrative designation areas. Reports office equipment repairs to supervisor.
• Complies with applicable federal, state and local laws, rules, and regulations; maintain knowledge of and follows all company policies and procedures.

Qualifications & Requirements

• Excellent oral and written communication skills in the English language required.
• During emergencies or natural disasters, may be required to remain on duty for the duration of the event.
• High School Diploma or equivalent required; Associate degree preferred
• Two to Three years applicable experience
• Certification in Microsoft office or equivalent experience preferred