Administrative Assistant

Thomas A. Nolfi, Inc.; Moon Township (Allegheny County); On-site; Full time

Job summary

Thomas A. Nolfi, Inc., a dynamic insurance agency, is seeking an organized Administrative Assistant. This role supports daily operations, client interactions, and ensures compliance with company policies. Ideal candidates will have strong communication skills and a background in administrative tasks in the insurance sector.

Qualifications

• Previous administrative or office experience preferred, ideally in insurance or financial services.
• Ability to multitask and adapt in a fast-paced environment.

Responsibilities

• Greet clients both in person and over the phone in a professional manner.
• Manage incoming and outgoing correspondence.
• Assist in processing insurance applications and maintain accurate client records.

Skills

Organizational skills

Communication

Time management

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office Suite

Job description

2 days ago Be among the first 25 applicants

Thomas A. Nolfi, Inc. provided pay range

This range is provided by Thomas A. Nolfi, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $19.00/hr

Direct message the job poster from Thomas A. Nolfi, Inc.

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic insurance agency. This candidate will play a vital role in supporting daily operations, ensuring smooth office workflow, and providing exceptional customer service to our clients. This is an excellent opportunity for someone looking to grow within the insurance industry.

Key Responsibilities:

• Greet clients in person and over the phone in a professional and friendly manner
• Manage incoming and outgoing correspondence (emails, phone calls, mail)
• Schedule client appointments and maintain office calendar
• Assist with processing insurance applications, policy changes, and claims documentation
• Maintain accurate client records and update agency management systems
• Prepare reports, forms, and other documentation as needed
• Handle data entry and administrative tasks with accuracy and efficiency
• Support agency staff with daily tasks
• Ensure compliance with company policies and industry regulations
• Maintain office supplies and coordinate with vendors as necessary

Qualifications:

• High school diploma or equivalent (Associate’s degree preferred)
• Previous administrative or office experience, preferably in an insurance or financial services setting
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and adapt in a fast-paced environment

Work Schedule:

• In-person, 5 days a week onsite
• Standard business hours (8:30a-4:30p) with occasional overtime during peak periods

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance

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