Administrative Assistant

Signode Industrial Group; Monroe (LA); Hybrid; USD 26,000 - 32,000; Full time

Job summary

Signode offers a comprehensive benefits package to full-time employees. The hourly wage for this position ranges from $18.90 - $23.35 and varies by responsibilities and location. This role provides admin support to ensure efficient office operations and assists managers with a variety of organizational tasks.

Key duties include answering calls, filing, scheduling, processing shipments, PO management, invoicing, and inventory record-keeping, with confidentiality and integrity required.

Qualifications

• High School diploma or GED; degree from accredited school preferred.
• Progressive administrative experience is required.
• Proficient in Microsoft Office, especially Excel, Teams, Outlook 365.
• Experience with an MRP system (Order Entry) and MS Dynamics 365 is a plus.
• Familiarity with fractions to decimals and metric conversions is helpful.

Responsibilities

• Answer telephones courteously, routes calls, takes messages, greets visitors and provides information.
• Filing, typing, copying, mailing, organizing and scheduling meetings.
• Prepare Bill of Ladings and load lists for shipments.
• Create, track and issue purchase orders for plant and office supplies.
• Process invoices including GL coding and scanning uploads.
• Log daily scrap bale reports and track packaging supplies inventory.
• Assist with monthly physical inventory data entry and reporting.
• Handle confidential information in a professional manner.
• Provide CSR backup and cross-train for related roles.
• Perform other duties as assigned by Plant Manager.

Skills

Microsoft Office

Excel

Teams

Outlook 365

MRP system

Education

High School Diploma or GED

Tools

Order Entry

Microsoft Dynamics 365

Job description

With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers.
We produce strap, stretch and protective packaging. We also manufacture packaging tools and equipment used to apply the bulk packaging materials. These commercial packaging products are used to pack, bundle, unitize, protect, and secure goods during warehousing and transit. Our company is a pioneer in the industrial packaging sector with a long history of customer-focused innovations in materials, processes and automation technology that have revolutionized the sector.
Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world’s premier end-of-line packaging company.

Job Description

Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, 401k, paid time off, life insurance, wellness perks, and more. Benefits begin the month following the hire date.

The hourly wage for this position ranges from $18.90 - $23.35 and varies based on specific responsibilities and geographic location. Starting hourly rate within this range will be determined based on the candidate's experience, qualifications, and/or skillset.

Summary:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. We rely on their decision making and judgement to provide creativity in accomplishing goals. They are responsible for confidential and time sensitive data. They should be familiar with a variety of the field's concepts, practices and procedures.

Essential Functions:

• Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.
• Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.
• Prepare Bill of Ladings, load list, Pro-labels for shipments.
• Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.
• Invoice Processing – Logging and GL Coding, Scanning, and Uploading for AP invoices.
• Log Daily scrap bale reports into tracking system.
• Weekly Cycle Counts – Issue & Track for packaging supplies, glue, and paper inventory
• Safety Tracking – Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.
• Assists with monthly physical inventory - process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.
• Handle sensitive information in a confidential manner.
• CSR Backup - cross train to act as back up for CSR and other administrative roles.
• Any other duties assigned by Plant Manager.

Qualifications

Education:

High School diploma or GED, with degree from accredited school preferred.

Experience:

• Minimum 1 years of progressive administrative experience
• Demonstrated ability to exercise confidentiality
• Proficient in Microsoft Office Suite, specifically Excel, Teams, Outlook 365
• Working knowledge of an MRP system (Order Entry) and Microsoft D365 is as plus
• Working knowledge/reading of fractions to decimals and vice versa. Convert Metric to Standard
• Reliable transporation

Functional Success Drivers: These competencies are what we require for an individual to be successful in this role.

• Approachability
• Detail Oriented
• Interpersonal Savvy
• Integrity
• Problem Solving
• Organization/Planning

Additional Information

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [e-mail].

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Affinitive Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.