Administrative Assistant

Signode; Monroe (LA); On-site; USD 54,156,000 - 66,907,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

401k

Paid time off

Life insurance

Wellness perks

Job summary

Signode is seeking an Administrative Assistant to provide comprehensive office support, reporting to the Plant Manager and HR. The role requires discretion with confidential data and strong organizational skills to support managers and staff across administrative tasks.

Responsibilities include front-desk duties, document preparation, ordering supplies, invoicing, and inventory tracking. Proficiency in Excel and ERP systems is essential, with a focus on accuracy and efficiency in a fast-paced

Qualifications

• Proven experience in administrative support roles.
• Ability to handle confidential information.
• Proficiency in Microsoft Office, especially Excel, Teams, Outlook 365.
• Familiarity with ERP systems and order entry processes.
• Basic understanding of fractions to decimals and unit conversions.

Responsibilities

• Answer telephones courteously and route calls; greet and assist visitors.
• Filing, typing, copying, mailing, scheduling meetings.
• Maintain electronic filing system.
• Prepare shipping documents and labels.
• Create and track purchase orders for plant and office needs.
• Process and code invoices; handle AP documentation.
• Record and track scrap and inventory reports.
• Conduct weekly cycle counts of packaging materials.
• Log safety inspections and maintain compliance records.
• Manage multiple projects and update safety/JSA docs.
• Assist with monthly inventory reporting and data entry.

Skills

Microsoft Office Suite

Excel

Communication skills

Data entry accuracy

Team coordination

Education

High School diploma or GED

Tools

ERP system (Order Entry)

D365

Job description

Benefits

Signode offers a comprehensive benefits package to full-time employees, which includes health, dental, vision, 401k, paid time off, life insurance, wellness perks, and more. Benefits begin the month following the hire date.

Salary

The hourly wage for this position ranges from $18.90 - $23.35 and varies based on specific responsibilities and geographic location. Starting hourly rate within this range will be determined based on the candidate's experience, qualifications, and/or skillset.

Summary

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. We rely on their decision making and judgement to provide creativity in accomplishing goals. They are responsible for confidential and time sensitive data. They should be familiar with a variety of the field's concepts, practices and procedures.

Essential Functions

• Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.
• Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.
• Maintain plant electronic filing system.
• Prepare Bill of Ladings, load list, Pro-labels for shipments.
• Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.
• Invoice Processing - Logging and GL Coding, Scanning, and Uploading for AP invoices.
• Log Daily scrap bale reports into tracking system.
• Weekly Cycle Counts - Issue & Track for packaging supplies, glue, and paper inventory
• Safety Tracking - Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.
• Administrative Projects - manage multiple projects, refreshing JSA's, LOTO, SDS, etc.
• Assists with monthly physical inventory - process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.
• Handle sensitive information in a confidential manner.
• CSR Backup - cross train to act as back up for CSR and other administrative roles.
• Any other duties assigned by Plant Manager.

Education

High School diploma or GED, with degree from accredited school preferred.

Experience

• Minimum 1 years of progressive administrative experience
• Demonstrated ability to exercise confidentiality
• Proficient in Microsoft Office Suite, specifically Excel, Teams, Outlook 365
• Working knowledge of an ERP system (Order Entry) and D365 beneficial not required
• Working knowledge/reading of fractions to decimals and vice versa. Convert Metric to Standard

Functional Success Drivers

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Interpersonal Savvy
• Integrity
• Problem Solving
• Listening
• Organization/Planning

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

Reasonable Accommodation Statement To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [e-mail].

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Affimation Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.