Bilingual Administrative Assistant/Scheduler

Aspiranet in; Bakersfield (CA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

403(b) retirement plan with employer-m

Flexible paid time off

11 paid holidays

10 vacation days

10 sick leave days

Diversity days

Birthday time off

Job summary

Aspiranet in Bakersfield, CA is seeking a Bilingual Administrative Assistant/Scheduler (Finance) to support front office operations and financial processes. This full-time, non-exempt role focuses on administrative tasks, database maintenance, and adherence to program and client file standards.

The position requires strong Microsoft Office skills, excellent organization, and the ability to manage multiple duties in a fast-paced environment while upholding confidentiality and agency values.

Qualifications

• 2 years of clerical or business office experience preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Comfortable in a Windows-based environment.
• Strong organizational and multitasking skills.
• Ability to operate standard office equipment (copier/printer/scanner/fax, postage meter).
• Must meet state employment requirements: DOJ fingerprint & Child Abuse Index clearance.
• TB/Health physical.
• Valid CA driver's license & clean driving record (if driving required).

Responsibilities

• Provide reception and operate a multi-line phone system.
• Handle incoming/outgoing mail.
• Maintain and restock office supplies.
• Schedule and manage meeting rooms and shared spaces.
• Manage and reconcile petty cash.
• Process fund requests, reimbursements, and vendor invoices.
• Maintain donation records.
• Generate accurate database reports.
• Prepare meeting minutes, correspondence, and written summaries.
• Support onboarding, offboarding, and ongoing HR processes.
• Complete annual archiving, file audits, scanning, copying, and data entry.
• Maintain program/client files in compliance with agency standards.
• Complete administrative tasks such as data entry, file management, scanning, copying, and intake packets.
• Serve as local tech support for office equipment.
• Maintain multiple databases and ensure data accuracy.
• Prepare materials for monthly safety meetings.
• Follow confidentiality laws (HIPAA) and uphold Aspiranet's values.
• Communicate clearly, demonstrate cultural sensitivity, and maintain professional integrity.
• Perform additional duties as assigned.

Skills

Clerical experience

Multitasking

Organizational skills

Office equipment operation

Driver's license

Windows-based environment

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Bilingual Administrative Assistant/Scheduler (Finance)

Location: Bakersfield, California

Schedule: Full-Time | Non-Exempt

Department: Program Administration

Reports To: Core Program Director

Pay Range: $18.00- $18.50

The hourly range for this position is $18.00 to $18.50 per hour for employees hired in the Central Valley, CA. The pay range provided in this job posting represents the typical range or starting rate of candidates hired within the Central Valley region. Candidates hired in Southern California or Bay Area locations may have higher starting salaries due to cost of living and market data differences. Factors that may be used to determine your actual starting salary may include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparison to other employees who hold a similar role.

Your Opportunity

Want to be part of meaningful change in child and family services? Aspiranet has been supporting California communities since 1975, offering foster care, adoption, residential services, mental health programs, and family support. Our work is grounded in respect, integrity, courage, and hope, and our teams thrive on collaboration and human connection.

Your Future Team

Joining Aspiranet means joining a mission-driven team dedicated to strengthening children and families. Every administrative role plays a vital part in keeping our programs running smoothly and effectively.

Your Impact

Bilingual Administrative Assistant/Scheduler provides general program administrative support. Major responsibilities include supporting front office, maintenance of multiple databases, adherence to program/clients file record requirements, maintaining and reconciling program fund requests and oversight of routine office operations.

Key Responsibilities

Office & Front Desk Support

• Provide reception and operate a multi-line phone system
• Handle incoming/outgoing mail
• Maintain and restock office supplies
• Schedule and manage meeting rooms and shared spaces

Fiscal & Record Management

• Manage and reconcile petty cash
• Process fund requests, reimbursements, and vendor invoices
• Maintain donation records
• Generate accurate database reports

Administrative & HR Support

• Prepare meeting minutes, correspondence, and written summaries
• Support onboarding, offboarding, and ongoing HR processes
• Complete annual archiving, file audits, scanning, copying, and data entry
• Maintain program/client files in compliance with agency standards
• Complete administrative support tasks such as data enter, file manage, scan, copy and prepare intake packets.

Technical & Operational Support

• Serve as local tech support for office equipment
• Maintain multiple databases and ensure data accuracy
• Prepare materials for monthly safety meetings
• Follow confidentiality laws (HIPAA, etc.) and uphold Aspiranet's values

Professionalism & Collaboration

• Communicate clearly and follow instructions
• Demonstrate cultural sensitivity and maintain healthy boundaries
• Represent Aspiranet with professionalism and integrity
• Perform additional duties as assigned

Education & Experience

• 2 years of clerical or business office experience preferred
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Comfortable in a Windows-based environment
• Strong organizational and multitasking skills
• Ability to operate standard office equipment (copier/printer/scanner/fax, postage meter)


• Must meet state employment requirements:


• DOJ fingerprint & Child Abuse Index clearance


• TB/Health physical


• Valid CA driver's license & clean driving record (if driving required)

Work Environment & Schedule

• This position is based out of Bakersfield, CA.

Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.


• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more


• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.


• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.


• Training opportunities are available to support your ongoing development and career aspirations.


• Collaborate in a supportive, inclusive, and mission-aligned culture.


• Opportunity to lead meaningful initiatives that support employee wellbeing.

Physical Demands

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA's established safety levels at all times.

Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.