Administrative Assistant

Hiller Companies; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Retirement plans

Company paid life insurance

Short-term disability

Long-term disability

Paid time off

Boot allowance

Career advancement potential

Job summary

The Hiller Companies, LLC is seeking an Administrative Assistant to maintain office efficiency and support front-desk operations at our Mobile, AL location.

Key duties include filing, data entry, travel arrangements, and coordinating with vendors. We offer comprehensive benefits and opportunities for professional growth within a global safety-focused company.

Qualifications

• High School Diploma/GED required; some college preferred.
• 2+ years experience in office administration.
• Fluent English with excellent verbal and written communication.
• Proficiency with MS Office Suite, especially Excel, PowerPoint and Word.
• Strong organizational and time management skills.
• Experience booking business travel is a plus.
• Ability to learn and master work-specific programs.

Responsibilities

• Manage day-to-day office operations including phone, mail, supplies and vendor coordination.
• Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts).
• Assist with expense reimbursement and travel arrangements as needed.
• Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
• Identify administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences; cross-train on critical tasks.
• Other duties as assigned by management.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Education

High School Diploma/GED

Tools

MS Office Suite

Job description

The Hiller Companies, LLC has an immediate opening for Administrative Assistant. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions, including front-desk/reception. This position encompasses a wide range of clerical, organizational, and support tasks essential to the smooth operation of the office environment. The Administrative Assistant contributes significantly to the overall productivity and effectiveness of the business by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management.

Key Responsibilities:

• Manage day-to-day office operations including but not limited to phone, mail, supplies and vendor coordination.
• Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts).
• Assist with expense reimbursement and travel arrangements as needed.
• Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
• Identify administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences; cross-train on critical tasks.
• Other duties as assigned by management.

Requirements

What we are looking for:

• High School Diploma/GED required. Some college preferred.
• 2+ years experience in office administration
• English language fluency with excellent verbal and written communication skills.
• Proficiency with MS Office Suite, especially Excel, PowerPoint and Word.
• Overall PC Proficiency with the ability to learn and master work specific programs.
• Prior experience booking business travel is a plus.
• Strong organizational and time management skills with the ability to prioritize tasks and ensure accurate completion of assigned work.

Physical Requirements:

• Must be able to sit for long periods of time
• Must be able to effectively use standard office equipment such as computers, phones, photocopiers,filing cabinets, and fax machines
• Must be able to perform some repetitive motions while using a computer
• While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.