Administrative Assistant

TrulyHired; Weymouth (MA); On-site; USD 37,800 - 46,200; Full time

Benefits offered by this job

Comprehensive benefits package

School-year schedule with holidays

Professional growth opportunities

Job summary

TrulyHired is seeking a dedicated School Secretary for STARS School in Weymouth, MA for the 2026-2027 school year. The role involves supporting students and families, managing administrative tasks, and ensuring smooth operations within a specialized learning environment.

Key responsibilities include answering phones, maintaining records, supporting school events, and providing assistance to students. A salary of $42,000 and a comprehensive benefits package are included, with emphasis on professional growth and a collaborative atmosphere.

Qualifications

• Experience as a paraprofessional, teaching assistant, or similar role preferred.
• Strong communication and organizational skills are essential.
• Ability to maintain confidentiality and exercise judgment.

Responsibilities

• Answer phones and greet visitors as a primary contact.
• Maintain student attendance records and follow up on absences.
• Prepare correspondence, reports, and school communications.

Skills

Organizational skills

Interpersonal skills

Communication skills

Multitasking

Education

Experience in a school or educational setting

Tools

Microsoft Office

Job description

Job Description

STARS School is seeking a dependable, organized, and caring individual to serve as our School Secretary for the 2026-2027 school year. As a small, specialized school serving students with language-based learning differences, we are looking for someone who enjoys working with children, values relationships with families, and understands that every member of our team contributes to the success of our students.

STARS utilizes an Orton-Gillingham approach to literacy instruction, and we value candidates who appreciate the importance of structured, evidence-based practices in supporting diverse learners.

The School Administrative Assistant is often the first person students, families, and visitors encounter. This position requires professionalism, flexibility, strong organizational skills, and a willingness to jump in wherever needed to support the school community.

Responsibilities

• Answer phones, greet visitors, and serve as the primary point of contact for families and community members.
• Maintain student attendance records and follow up with families regarding absences.
• Prepare correspondence, reports, and other school communications.
• Organize and maintain confidential student records and files.
• Coordinate schedules, meetings, and appointments for school administration.
• Manage incoming and outgoing mail and monitor office supply needs.
• Assist staff with copying, printing, and other administrative tasks.
• Support the planning and coordination of school events, field trips, and special activities.
• Provide assistance to students who come to the office for support throughout the school day.
• Complete data entry and other record‑keeping responsibilities as assigned.
• Work collaboratively with public school districts regarding out‑of‑district placements, student enrollment documentation, and the collection, maintenance, and transfer of special education records in accordance with applicable regulations and confidentiality requirements.
• Supervise students during lunch, recess, arrival, and dismissal as needed.
• Provide classroom coverage when necessary to ensure continuity of programming and student supervision.
• Perform other duties as assigned by the Executive Director.

What We Offer

• Salary of $42,000 for the school year.
• Comprehensive benefits package.
• School‑year schedule with holidays and school vacations.
• A supportive, collaborative environment where relationships matter.
• Ongoing opportunities for professional growth and learning.
• The opportunity to be part of a growing school dedicated to helping students become confident, successful learners.

Job Requirements

• Experience working in a school or educational setting preferred.
• Candidates with a background in education, including experience as a paraprofessional, teaching assistant, substitute teacher, or other student‑support role, are strongly encouraged to apply.
• Experience working with student records, special education documentation, and communication with school districts is highly desirable.
• Familiarity with Massachusetts special education processes and Chapter 766 out‑of‑district placements preferred.
• Familiarity with Orton‑Gillingham principles or experience working in a school serving students with dyslexia or language‑based learning differences is preferred, but not required.
• Strong organizational and communication skills.
• Ability to multitask and prioritize responsibilities in a fast‑paced environment.
• Proficiency with Microsoft Office and general office technology.
• Excellent interpersonal skills and a positive, team‑oriented attitude.
• Ability to maintain confidentiality and exercise sound judgment.

STARS School is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees and students. We do not discriminate on the basis of race, color, age, disability, sex, religion, national origin, gender identity, sexual orientation, homelessness, or any other protected status under applicable law.