Administrative Assistant

Midwest Orthopedia & Musculoskeletal Alliance; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Midwest Orthopedia & Musculoskeletal Alliance in Milwaukee, WI seeks an Administrative Assistant to support daily office operations and provide full administrative assistance to management and staff.

Responsibilities include creating and maintaining databases, managing employee and patient files, organizing electronic and paper filing systems, and assisting with special projects. The role requires strong organization, clear communication, and proficiency with Windows, Excel, and Word.

Qualifications

• High School Diploma or GED required.
• Organized with ability to multi-task.
• Excellent written and verbal communication skills.
• Knowledge of Microsoft Windows, Excel and Word.
• Know how to manage electronic files and emails.

Responsibilities

• Create, maintain, and enter information into databases.
• Aid in maintaining Employee or Patient files.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents such as attendance records and correspondence.
• Assist Administrative Managers with special projects.
• Work independently and under direction.
• Performs other duties as assigned.

Skills

Data entry

Organization & multi-tasking

Clear communication

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Windows

Microsoft Excel

Microsoft Word

Job description

JOB TITLE:

REPORTING TO:

JOB SUMMARY/RESPONSIBILITIES:

The Administrative Assistant is a detailed professional responsible for aiding in the efficient day-to-day operations of the office and providing full administrative support to the management and other staff. Assists with various aspects of Administration.

Primary Responsibilities:

• Create, maintain, and enter information into databases
• Aid in maintaining Employee or Patient files
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
• Assist Administrative Managers with special projects
• Work both independently and under specific direction
• Performs other duties as assigned

EDUCATION/QUALIFICATION REQUIREMENTS:

• High School Diploma or GED
• Able to be organized and prioritize work efficiently. High ability to multi-task
• Excellent communication skills, both written and verbal
• Knowledge and understanding of Microsoft Windows, Excel and Word
• Know the definitions of fundamental computer terms related to applications software and desktop PC's
• Know how to open, read, and respond to email
• Know how to manage electronic files
• Know how to print electronic documents and reports

PHYSICAL/MENTAL DEMANDS:

• Able to read, write and communicate in English
• Have cognitive skills for math, decision making and excellent communication skills
• Work in a temperature-controlled environment
• Potential for contact with chemicals, blood borne pathogens, and exposure to infectious disease.

ENVIRONMENTAL/WORKING CONDITIONS: The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal busy office environment with much telephone work. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.