Administrative Assistant

Compass Group USA; Milwaukee (WI); On-site; USD 26,139 - 37,229; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA is seeking a Banquets Administrative Assistant for a full-time, office-based role supporting the Premium Events and Banquets department. The position entails creating and maintaining planning documents, printing operational packets, and coordinating internal requests to ensure seamless event execution.

As an integral part of Levy operations, you will manage calendars, respond to inquiries, organize records, and assist with special projects.

Qualifications

• Proven experience in office administration and coordination.
• Ability to manage calendars, schedules, and event materials.
• Strong communication and organizational skills for a fast-paced environment.

Responsibilities

• Create, update, and maintain daily office communication boards and planning documents.
• Prepare daily operational packets and event materials for leadership and teams.
• Submit and track internal operational requests through event systems.
• Maintain office supply inventory and organize signage and materials.
• Manage calendars, appointments, and department deadlines.

Skills

Office administration

Calendar management

Phone handling

Document proofreading

Tools

Event systems

Office supplies management

Job description

Pay Range: $23 per hour

Diversityof thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

The Banquets Administrative Assistant is a full-time, office-based administrative role that serves as the organizational backbone of the Premium Events and Banquets department.

Long Description

• Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents
• Prepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teams
• Submit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlines
• Maintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materials
• Ensure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organized
• Manage calendars, appointments, department deadlines, and meeting preparation
• Answer telephones, direct calls, manage correspondence, and respond to department inquiries
• Organize, copy, sort, and maintain department records, reports, and office files
• Type, format, proofread, and edit reports, correspondence, and operational documents
• Help maintain product inventory for the department
• Assist with special projects and additional administrative duties as assigned

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program