Administrative Assistant

Northwestern Mutual Investment Services, LLC; Milwaukee (WI); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Northwestern Mutual is seeking an experienced administrative support professional to help ensure efficient operations within the department. You will assist leaders and staff, handle confidential materials, and manage a range of organization and communications tasks with accuracy and quality.

The role requires organizing meetings, creating materials, updating reports, and serving as a point of contact for tech access. It offers a hybrid work arrangement in a collaborative environment.

Qualifications

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Responsibilities

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
• Assists in preparing and updating reports, dashboards, etc.
• Point of contact for technology access/services, often functions as PC/LAN contact.
• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Resource to department on office and administrative functions.
• Works on projects as requested.
• Other department specific duties as assigned.
• Handles sensitive information in a confidential manner.

Skills

Administrative Service Delivery

Attention to Detail

Documentation

Interpersonal Savvy

Organizational & Political Savvy

Organizational Excellence

Education

High school diploma or equivalent

Tools

MS Office

General IT tools

Job description

About the Role

Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

What You'll Do in the Role

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
• Assists in preparing and updating reports, dashboards, etc.
• Point of contact for technology access/services, often functions as PC/LAN contact.
• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Resource to department on office and administrative functions.
• Works on projects as requested.
• Other department specific duties as assigned.
• Handles sensitive information in a confidential manner.

What You Bring to the Role

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Skills You Have

• Administrative Service Delivery
• Attention to Detail
• Documentation
• Interpersonal Savvy
• Organizational & Political Savvy
• Organizational Excellence

#LI-Hybrid

Compensation Range:

Pay Range - Start:

$26.09

Pay Range - End:

$39.13

Geographic Specific Pay Structure:

Structure 110:

Structure 115:

Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

Skills

Teamwork (NM) - Advanced, Administrative Service Delivery (NM), Organizational Excellence (NM) - Advanced, Business Acumen (NM), Documentation (NM), Emotional Intelligence (NM), Customer Service Mindset (NM), Attention to Detail (NM), Interpersonal Savvy (NM) - Advanced, Technical & Digital Acumen (NM) - Advanced, Organizational & Political Savvy (NM) - Advanced