Administrative Assistant - Merrymeeting Adult Education (Bath Campus)

Merrymeeting Adult Education; Topsham (ME); On-site; USD 36,000 - 40,000; Full time

Job summary

Merrymeeting Adult Education in Bath is seeking an Administrative Assistant to support the Assistant Director at Bath Campus. The role handles student intakes, data entry, file management, and communications with students and the public.

You will prepare reports, maintain confidential records, coordinate HiSET/CASAS testing, and assist with events and program promotions. A strong command of Microsoft Office Suite and Google Docs, plus exceptional organizational skills, are essential.

Qualifications

• High School Diploma or GED/HiSET required.
• Proven competency with MS Office Suite (Word, Excel, Access) and Google Docs.
• Excellent verbal and written communication skills.
• Proven organizational skills and ability to multi-task.
• Strong business skills, including proofreading and document/report creation.
• Must be available Monday through Friday, 9:00-5:00.

Responsibilities

• Facilitation of file management and processing, including the MaineStars database.
• Provide information to the public concerning adult education programs and create distribution materials.
• Maintain confidential records and data collection, and prepare documents.
• Provide data and information about programming to MCAE administration as needed.
• Process student intakes/registrations at Bath Campus Site and TBRJ.
• Conduct HiSET/CASAS testing at Bath and TBRJ as required.
• Coordinate Merrymeeting Driver’s Education classes in Bath.
• Provide administrative support for Certified Nursing Classes in Bath.
• Screen and direct telephone calls and visitors.
• Implement course start-up procedures and notifications.
• Maintain student records in accordance with FERPA and Maine DOE Retention Protocols.
• Coordinate events and information with office staff across locations.
• Arrange and fulfill teacher technology requests.

Skills

Microsoft Office

Google Docs

Verbal and written communication

Organizational skills

Multi-tasking

Proof-reading

Data entry

Education

High School Diploma or GED/HiSET

Tools

MaineStars database

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant - Merrymeeting Adult Education (Bath Campus)

Merrymeeting Community and Adult Education strives to promotehigh-quality andaffordable educational experiencesin areas of interest to the residents in the communities we serve. Our purpose is to provide information and content of interest to people who wish to learn.

Merrymeeting Adult Education is seeking an Administrative Assistant at our Bath Campus to join our vibrant Adult Education Community.

POSITION: Full Year, 37.5 Hours/Week (Monday -Friday 9am -5pm)

PAY RATE: $26.49 - $28.83/Hour (DOE)

JOB GOAL: To provide administrative assistance to the Assistant Director of Adult Education at Bath Campus Site, maintaining positive communications between the Adult Education office, students, the school community and members of the public.

REQUIREMENTS:

• High School Diploma or GED/HiSET
• Valid State of Maine Department of Education background check (CHRC) authorization at the time of application.
• Proven competency with Microsoft Office Suite (Word, Excel, Access) and Google Docs.
• Operate and maintain office equipment and oversee software requirements.
• Excellent verbal and written communication skills.
• Proven organizational skills and ability to multi-task.
• Strong business skills, to include proof-reading and document/report creation.
• Must be available to work Monday through Friday, 9:00-5:00. May have the occasional need to stay later.

ESSENTIAL FUNCTIONS:

• Facilitation of file management and processing to include, but not limited to, the adult education database program MaineStars.
• Provide information to the public concerning adult education programs. Create and distribute promotional materials when required.
• Maintain confidential records management including but not limited to creating correspondence, forms, data collection, and other documents.
• Provide data and other information about programming to MCAE administration when requested.
• Process student intakes/registrations at Bath Campus Site and TBRJ.
• Conduct HiSET/CASAS testing at Bath and TBRJ as required.
• Assist in coordination of Merrymeeting Driver’s Education classes in Bath.
• Provide administrative support for Certified Nursing Classes in Bath.
• Screen and direct telephone calls and visitors.
• Implement course start-up procedures, teacher notification, cancellations and changes.
• Maintain all student records and information in accordance with FERPA and Maine DOE Retention Protocols.
• Communicate and coordinate events/information with office staff at various locations, including the main office at Topsham, Morse High School front office, etc.
• Arrange and fill teacher technology requests as needed.
• Work on additional projects as assigned.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.

Position Type: Full-Time

Salary: $26.49 to $28.83 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• MSAD 75 Human Resources
• 50 Republic Avenue
• Topsham, Maine 04086
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]