Administrative Assistant

Securityhunter, Inc.; Milford Mill (MD); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401k

401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Retirement plan

Vision insurance

Job summary

Securityhunter, Inc. in Windsor Mill, MD is seeking a detail-oriented Administrative Program Assistant to support government contracts. The role is in-office with potential hybrid arrangements after onboarding.

You will manage program deliverables, prepare agendas, track documentation, and interface with project managers, engineers, procurement staff, and contract administrators. Candidates should have experience in administrative operations, strong communication skills, and proficiency with

Qualifications

• Proven experience with administrative operations (word processing, spreadsheets, presentation software, scheduling, reporting, recordkeeping)
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel
• Strong attention to detail
• Initiative - self-starter attitude
• Sound critical thinking, organizational and planning skills
• Must be able to multi-task and prioritize assignments in accordance to program goals

Responsibilities

• Implement program administrative policies, processes and procedures
• Preparation, submittal, maintenance and tracking of program deliverables and other documentation, status reports, and work plans
• Create, edit, proof, submit, track program meeting agendas and minutes as requested
• Research and examination of contract requirements to create trackers and anticipate need
• Ensure timely and accurate delivery of program deliverables to Government customer
• Interface with project managers, engineers, procurement personnel, contract administrators, and other staff on program planning and controls issues and requests
• Track and maintain employee certifications and training records
• Assist with security / vetting requests as needed
• Assist with program invoicing activities as needed
• Maintain content in a web-based program management information system
• Assist with program scheduling activities, road trip calendars and online project maps
• Assist with maintaining program contact list, site lists
• Assist with the development of slide presentations
• Distribute training materials and CDs for customer
• Perform other duties as assigned

Skills

Communication skills

Multi-tasking

Organizational skills

Attention to detail

Self-starter

Education

Associate's or Bachelor's Degree preferred

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Securityhunter, Inc. - Securityhunter is an employee-owned company providing electronic and physical security solutions to federal customers and is based in Baltimore, Maryland. We are interested in expanding our team to meet the demand of our federal clients.Job Description:Essential Functions:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Applicants will be subject to multiple Government background investigations• Implement program administrative policies, processes and procedures• Preparation, submittal, maintenance and tracking of program deliverables and other documentation, status reports, and work plans• Create, edit, proof, submit, track program meeting agendas and minutes as requested• Research and examination of contract requirements to create trackers and anticipate need• Ensure timely and accurate delivery of program deliverables to Government customer• Interface with project managers, engineers, procurement personnel, contract administrators, and other staff on program planning and controls issues and requests• Track and maintain employee certifications and training records• Assist with security / vetting requests as needed• Assist with program invoicing activities as needed• Maintain content in a web-based program management information system• Assist with program scheduling activities, road trip calendars and online project maps• Assist with maintaining program contact list, site lists• Assist with the development of slide presentations• Distribute training materials and CDs for customer• Perform other duties as assignedKnowledge, Skills and Abilities:• Proven experience with administrative operations (word processing, spreadsheets, presentation software, scheduling, reporting, recordkeeping)• Strong written and verbal communication skills• Proficiency in Microsoft Excel• Strong attention to detail• Initiative - self-starter attitude• Sound critical thinking, organizational and planning skills• Must be able to multi-task and prioritize assignments in accordance to program goalsWhile performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb; stoop; kneel; crouch; reach; lift, use hands to finger, use fingers and hands to type or write; reach with hands and arms; Occasional light lifting up to 20 pounds may be required. This position is typically performed in a traditional office environment.Benefits:401(k)401(k) matchingDental insuranceHealth insuranceHealth savings accountLife insurancePaid time offParental leaveProfessional development assistanceReferral programRetirement planVision insuranceJob Type: Full-timeJob Type: Full-timePay: $22 hourly rate ($45,760 annual)Required education: Associate’s or Bachelor's Degree preferredRequired related experience: 1 yearLocation: This position is 100% work in-office in Windsor Mill, MD, with the potential of becoming a hybrid position with two days of working remotely.This job profile does not constitute a contract for employment. The above are not intended to be an all- inclusive list of the duties, responsibilities and requirements of the job described. Rather, they are intended only to describe the general nature of the job. Incumbents may be required to follow any other instructions, and to perform any other related duties, as required.It is the policy of Securityhunter to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate