Administrative Assistant

Securityhunter, Inc.; Maryland; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Retirement plan

Vision insurance

Job summary

Securityhunter, Inc. in Windsor Mill, MD is seeking a detail-oriented program administrator to support government projects. The role involves managing deliverables, agendas, minutes, and documentation while coordinating with project managers, engineers, and procurement staff.

Responsibilities include maintaining training records, assisting with invoicing, and updating a web-based program management system. Requires 1 year of related experience and an Associate’s or Bachelor’s degree preferred.

Qualifications

• Proven experience with administrative operations (word processing, spreadsheets, presentation software, scheduling, reporting, recordkeeping).
• Required education: Associate’s or Bachelor’s Degree preferred.
• Required related experience: 1 year.

Responsibilities

• Create, edit, proof, submit, track program meeting agendas and minutes as requested.
• Prepare, submittal, maintenance and tracking of program deliverables and other documentation.
• Research and examination of contract requirements to create trackers and anticipate need.
• Interface with project managers, engineers, procurement personnel, contract administrators, and other staff on program planning and controls issues and requests.
• Track and maintain employee certifications and training records.
• Assist with security / vetting requests as needed.
• Assist with program invoicing activities as needed.
• Maintain content in a web-based program management information system.
• Assist with program scheduling activities, road trip calendars and online project maps.
• Assist with maintaining program contact list, site lists.

Skills

Written and verbal communication

Excel proficiency

Attention to detail

Initiative

Critical thinking

Organizational skills

Prioritization

Multi-tasking

Education

Associate’s Degree

Bachelor's Degree

Tools

Microsoft Excel

Job description

Securityhunter, Inc. - Securityhunter is an employee-owned company providing electronic and physical security solutions to federal customers and is based in Baltimore, Maryland. We are interested in expanding our team to meet the demand of our federal clients.

Job Description:

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Applicants will be subject to multiple Government background investigations
• Implement program administrative policies, processes and procedures
• Preparation, submittal, maintenance and tracking of program deliverables and other documentation, status reports, and work plans
• Create, edit, proof, submit, track program meeting agendas and minutes as requested
• Research and examination of contract requirements to create trackers and anticipate need
• Ensure timely and accurate delivery of program deliverables to Government customer
• Interface with project managers, engineers, procurement personnel, contract administrators, and other staff on program planning and controls issues and requests
• Track and maintain employee certifications and training records
• Assist with security / vetting requests as needed
• Assist with program invoicing activities as needed
• Maintain content in a web-based program management information system
• Assist with program scheduling activities, road trip calendars and online project maps
• Assist with maintaining program contact list, site lists
• Assist with the development of slide presentations
• Distribute training materials and CDs for customer
• Perform other duties as assigned

Knowledge, Skills and Abilities:

• Proven experience with administrative operations (word processing, spreadsheets, presentation software, scheduling, reporting, recordkeeping)
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel
• Strong attention to detail
• Initiative - self-starter attitude
• Sound critical thinking, organizational and planning skills
• Must be able to multi-task and prioritize assignments in accordance to program goals

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb; stoop; kneel; crouch; reach; lift, use hands to finger, use fingers and hands to type or write; reach with hands and arms; Occasional light lifting up to 20 pounds may be required. This position is typically performed in a traditional office environment.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Job Type: Full-time

Job Type: Full-time

Pay: $22 hourly rate ($45,760 annual)

Required education: Associate’s or Bachelor's Degree preferred

Required related experience: 1 year

Location: This position is 100% work in-office in Windsor Mill, MD, with the potential of becoming a hybrid position with two days of working remotely.

This job profile does not constitute a contract for employment. The above are not intended to be an all- inclusive list of the duties, responsibilities and requirements of the job described. Rather, they are intended only to describe the general nature of the job. Incumbents may be required to follow any other instructions, and to perform any other related duties, as required.

It is the policy of Securityhunter to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate

A certified employee-owned company founded in 1988, Securityhunter is now one of the leading providers of security systems to federal agencies. Securityhunter chose to work in the federal market space because of the need that has arisen over the past few decades to protect from physical and electronic threats. The common denominator of our success is a no-nonsense group of professionals that all share the same goal of protecting America from her enemies. The goal (and the corporate philosophy) is to leverage technology and expertise to help protect our nation, our nation’s officials, our warfighters, and our citizens.

Thank you for your interest in joining the Securityhunter team! Our staff of talented and dedicated employee-owners has helped make a difference in our nation’s security. We look forward to adding your personal skills and gifts to the team.