Administrative Assistant

EnergiPersonnel; Midland (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

EnergiPersonnel is helping a well-established client in Midland, TX to hire an Administrative Assistant focused on data entry and inventory systems. The role involves balancing office duties with shop-floor verifications, ensuring accurate data across internal databases and inventory tools.

The ideal candidate will have strong computer literacy, exceptional attention to detail, and the ability to bridge physical inventory tasks with digital records.

Qualifications

• Experience with data entry and administrative tasks.
• Proficiency with databases and Microsoft Office (Excel, Word).
• Excellent attention to detail and high data accuracy.

Responsibilities

• Perform accurate data entry across internal systems.
• Operate inventory management tools and software.
• Cross-check serial parts and equipment with physical shop checks.
• Input details into software with high precision and verify logs.
• Handle general administrative tasks and digital filing.

Skills

Data entry

Administration

Inventory tracking

Excel & Office

Education

High school diploma

Tools

Proprietary inventory software

Job description

Well Established client in Midland, Tx is seeking a: Administrative Assistant - Data Entry & Inventory Systems

Position Overview

We are seeking a detail-oriented and reliable Administrative Assistant to join our team. In this role, you will be responsible for general administrative duties, data entry, operating internal software systems, and conducting physical checks in the shop to cross-reference and verify serial parts against our database records. The ideal candidate possesses strong computer literacy, high attention to detail, and the ability to bridge physical inventory tasks with digital record-keeping.

Key Responsibilities

• Perform accurate and timely data entry across various internal databases and software applications.
• Operate proprietary company software and inventory management tools.
• Coordinate between office systems and physical operations by going into the shop to inspect equipment and cross-reference serial numbers.
• Receive, verify, and input serial parts and equipment details into software systems with high precision and cross-check existing logs.
• Handle general administrative tasks, including filing, record-keeping, and organizing digital documents.
• Communicate with team members regarding inventory discrepancies, data updates, or physical stock verifications.
• Maintain confidentiality and security of company data and records.

Qualifications & Requirements

• Proven experience in data entry, administration, inventory tracking, or a related role.
• Proficiency in operating computer software, databases, and Microsoft Office Suite (Excel, Word).
• Exceptional attention to detail and high data-accuracy standards.
• Comfort working in a combined office and shop environment.
• Strong organizational and time-management skills.
• High school diploma or equivalent qualification.